Admin

Quick USA Inc.; California (MO); On-site; USD 54,443,000 - 65,904,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid sick leave

Holiday pay

Paid vacation

Employee discount

Job summary

Quick USA Inc. in Southbay, CA is seeking a reliable Admin to support daily order processing, logistics, and administrative operations. The role involves handling orders, system entries, email communications in English, and coordinating shipping with logistics partners.

Part-time options may be considered; full-time schedule is Monday–Friday. Proficiency in English for external emails and potential Japanese communication are valued. Health and other benefits are provided for full-time employees.

Qualifications

• Strong attention to detail and accuracy.

Responsibilities

• Process customer orders and purchase orders accurately and efficiently.

Skills

Order processing

Attention to detail

English email

Logistics coordination

Microsoft Excel

Customer service

Tools

Microsoft Excel

Job description

Position

Admin

Summary

We are looking for a reliable, detail-oriented, and long-term Admin to support our daily order processing, logistics, and administrative operations.

This position will be responsible for handling order processing, customer orders, system entries, email communications, and logistics arrangements. Accuracy and attention to detail are extremely important, as this role requires processing orders and information correctly with minimal errors.

The position involves frequent communication with customers and logistics partners by email, often in English, while much of the internal communication is conducted in Japanese.

Therefore, candidates should have a level of English proficiency that allows them to communicate comfortably and effectively in business-related emails.

Part-Time

Part-time schedules may also be considered. Candidates who are primarily available in the morning and prefer to finish work earlier in the afternoon are welcome to discuss flexible scheduling options.

Essential Duties

• ・Process customer orders and purchase orders accurately and efficiently.
• ・Handle order entry, system updates, and related administrative tasks.
• ・Respond to customer and logistics-related emails, primarily in English.
• ・Coordinate shipping and logistics arrangements with customers and logistics partners.
• ・Prepare invoices and maintain accurate records and documentation.
• ・Provide administrative and operational support to the sales team.
• ・Coordinate with internal teams to ensure orders are processed and shipped accurately and on time.
• ・Assist with general administrative, warehouse, and logistics operations as needed.

Working Hours / Working style

Monday: 7:30 AM – 4:30 PM

Tuesday – Friday: 8:00 AM – 5:00 PM

Full-time, Monday through Friday.

Part-time schedules may also be considered.

Working Location

Southbay, CA

Salary / Benefit

$19-23/hr

Full-time employees are eligible for a comprehensive benefits package, including:

• ・100% employer-paid health insurance for employees（Family health insurance coverage: approximately 50% employer contribution）
• ・Health Insurance
• ・Dental Insurance
• ・Vision Insurance
• ・Life Insurance
• ・401(k)
• ・Paid sick leave
• ・Holiday Pay
• ・Paid vacation
• ・Employee discount

Holidays

Saturdays, Sundays, and Major National Holidays

Qualifications

• ・Strong attention to detail and accuracy.
• ・Reliable, responsible, and interested in a long-term position.
• ・Able to communicate in English via email for logistics and business-related matters.
• ・Japanese communication skills are big plus.
• ・Comfortable using Microsoft Excel, email, and basic computer systems.
• ・Previous experience in administration, order processing, or logistics is a plus, but not required.