Activities Assistant-Full Time

The Glen at Scripps Ranch; San Diego (CA); On-site; USD 32,000 - 40,000; Full time

Job summary

The Glen Scripps Ranch is hiring a Full Time Activities Assistant to support the Life Enrichment Director with clerical duties, resident activities, and event coordination.

The role requires strong communication, multi-tasking, and the ability to work evenings or weekends as needed, with proficiency in Word, Publisher, and Outlook. You will help organize trips, parties, and in-house programs while keeping good records and assisting in photography.

Qualifications

• Two to three years general office/clerical experience.
• Strong written and verbal communication skills.
• Flexibility to work occasional evenings or weekends.
• Professional and approachable with good customer service.

Responsibilities

• Clerical duties such as mailings, forms, notices, meetings and events.
• Data entry to intranet/portal pages for activities and events.
• Set up theater, popcorn, projector; coordinate movie schedules.
• Track deposits/payments for vendors and inform residents.
• Submit billing for Life Enrichment Director approval monthly.
• Create and place signage in mailroom bulletin boards.
• Accompany residents on trips; may require evenings/weekends.
• Assist with party planning, setup, hosting; photography at events.
• Assist Fitness Department as needed.

Skills

General office experience

Written and verbal communication

Flexibility in schedule

Customer service

Tools

Microsoft Word

Publisher

Outlook

Job description

The Glen Scripps Ranch is hiring a Full Time Activities Assistant

Schedule: Tuesday-Saturday 8a-430pm

GENERAL SUMMARY:

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

PRINCIPLE DUTIES:

• Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Setting up the theater, popping popcorn and running projector as needed, including Saturdays
• Coordinate schedule of movies on in-house TV channel
• Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)
• Create and place signage in mail room bulletin boards
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)
• Assist with party planning, set up, hosting, as well as photography during events
• Assists Fitness Department as needed
• Other duties as assigned by Life Enrichment Director

QUALIFICATIONS:

• Two to three years general office and clerical experience preferred
• Strong written and communication skills
• Flexibility in work schedule, able to work occasional evenings or weekends
• Professional and approachable
• Strong computer skills, including Microsoft Word, Publisher and Outlook
• Ability to multi-task and keep accurate records in a fast paced environment
• Detailed, organized and self-directed, with excellent customer service skills