Resident Activities & Events Coordinator

The Glen at Scripps Ranch CCRC LLC; San Diego (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

The Glen Scripps Ranch is seeking a Full Time Activities Assistant to support the Life Enrichment Director with general administrative duties and coordination of resident activities, clubs, and events. You will assist in planning parties, trips, movies, and other events while handling data entry, signage, and scheduling.

Ideal candidates have 2–3 years of office/clerical experience, strong written and verbal communication, and flexibility to work evenings or weekends.

Qualifications

• Two to three years general office and clerical experience preferred.
• Strong written and communication skills.
• Flexibility in work schedule, able to work occasional evenings or weekends.
• Professional and approachable.
• Strong computer skills, including Microsoft Word, Publisher and Outlook.
• Ability to multi-task and keep accurate records in a fast paced environment.

Responsibilities

• Clerical duties such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings.
• Setting up the theater, popping popcorn and running projector, including Saturdays.
• Coordinate schedule of movies on in-house TV channel.
• Track deposits and payments for vendors and copy information to residents who serve as emcees.
• Submit resident billing for approval on a monthly basis.
• Create and place signage in mail room bulletin boards.
• Accompany residents on trips and serve as trip leader.
• Assist with party planning, setup, hosting, and photography during events.
• Assist Fitness Department as needed.

Skills

Strong written communication

Strong communication skills

Multi-tasking

Customer service

Tools

Microsoft Word

Publisher

Outlook

Job description

The Glen Scripps Ranch is seeking a Full Time Activities Assistant to support the Life Enrichment Director with general administrative duties and coordination of resident activities, clubs, and events. You will assist in planning parties, trips, movies, and other events while handling data entry, signage, and scheduling.

Ideal candidates have 2–3 years of office/clerical experience, strong written and verbal communication, and flexibility to work evenings or weekends.