Activities Assistant-Full Time

The Glen at Scripps Ranch CCRC LLC; San Diego (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

The Glen Scripps Ranch is seeking a Full Time Activities Assistant to support the Life Enrichment Director with general administrative duties and coordination of resident activities, clubs, and events. You will assist in planning parties, trips, movies, and other events while handling data entry, signage, and scheduling.

Ideal candidates have 2–3 years of office/clerical experience, strong written and verbal communication, and flexibility to work evenings or weekends.

Qualifications

• Two to three years general office and clerical experience preferred.
• Strong written and communication skills.
• Flexibility in work schedule, able to work occasional evenings or weekends.
• Professional and approachable.
• Strong computer skills, including Microsoft Word, Publisher and Outlook.
• Ability to multi-task and keep accurate records in a fast paced environment.

Responsibilities

• Clerical duties such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings.
• Setting up the theater, popping popcorn and running projector, including Saturdays.
• Coordinate schedule of movies on in-house TV channel.
• Track deposits and payments for vendors and copy information to residents who serve as emcees.
• Submit resident billing for approval on a monthly basis.
• Create and place signage in mail room bulletin boards.
• Accompany residents on trips and serve as trip leader.
• Assist with party planning, setup, hosting, and photography during events.
• Assist Fitness Department as needed.

Skills

Strong written communication

Strong communication skills

Multi-tasking

Customer service

Tools

Microsoft Word

Publisher

Outlook

Job description

The Glen Scripps Ranch is hiring a Full Time Activities Assistant

Schedule: Tuesday-Saturday 8a-430pm

GENERAL SUMMARY:

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

PRINCIPLE DUTIES:

• Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Setting up the theater, popping popcorn and running projector as needed, including Saturdays
• Coordinate schedule of movies on in-house TV channel
• Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)
• Create and place signage in mail room bulletin boards
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)
• Assist with party planning, set up, hosting, as well as photography during events
• Assists Fitness Department as needed
• Other duties as assigned by Life Enrichment Director

QUALIFICATIONS:

• Two to three years general office and clerical experience preferred
• Strong written and communication skills
• Flexibility in work schedule, able to work occasional evenings or weekends
• Professional and approachable
• Strong computer skills, including Microsoft Word, Publisher and Outlook
• Ability to multi-task and keep accurate records in a fast paced environment
• Detailed, organized and self-directed, with excellent customer service skills