Activities Assistant

Wisteria at Warner Center; Los Angeles (CA); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, vision, lifeinsurance

Flexible spending accounts

Safe Harbor 401(k) with company match

Paid PTO and holidays

Tuition assistance

Job summary

Wisteria at Warner Center, Woodland Hills, CA, is hiring an Activities Assistant to join our founding team. This full-time, onsite role supports the Life Enrichment Director and helps plan and run resident activities, events and outings for the community.

We offer a comprehensive benefits package, including medical/dental/vision, life insurance, a Safe Harbor 401(k) with match, generous PTO, holidays and tuition assistance to help you grow with us.

Qualifications

• Two to three years general office and clerical experience preferred.
• Strong written and communication skills.
• Flexibility to work evenings or weekends.
• Proficient with Microsoft Word, Publisher and Outlook.
• High school diploma or GED required.

Responsibilities

• Provide clerical support and prepare announcements and notices.
• Data entry for activities, events, and trips.
• Set up theater, popcorn, and projector for events.
• Coordinate movie schedules and room bookings.
• Assist Life Enrichment Director and residents during activities.

Skills

Written communication

Multitasking

Customer service

Organizational skills

Flexibility

Education

High school diploma or GED

Tools

Microsoft Word

Publisher

Outlook

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as an Activities Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

This is a full time, onsite, position located in Woodland Hills, California.

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

Compensation: $21.85 per hour.

Principle Duties

• Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Setting up the theater, popping popcorn and running projector as needed, including Saturdays
• Coordinate schedule of movies on in-house TV channel
• Track meeting space in meeting management software
• Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)
• Create and place signage in mail room bulletin boards
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)
• Assist with party planning, set up, hosting, as well as photography during events
• Assists Fitness Department as needed
• Other duties as assigned by Life Enrichment Director

Qualifications

• Two to three years general office and clerical experience preferred
• Strong written and communication skills
• Flexibility in work schedule, able to work occasional evenings or weekends
• Professional and approachable
• Strong computer skills, including Microsoft Word, Publisher and Outlook
• Ability to multi-task and keep accurate records in a fast paced environment
• Detailed, organized and self-directed, with excellent customer service skills
• High school diploma or GED
• #ZR

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