Accounts Receivables Coordinator

Fraley & Schilling, Inc.; Rushville (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Fraley and Schilling is seeking an Accounts Receivables Coordinator in Rushville, IN to manage customer billing, documentation and collections. This role requires attention to detail and organized handling of driver paperwork and invoices.

Responsibilities include processing invoices, uploading backups, and communicating with drivers, staff and customers to resolve billing issues and past-due accounts within standard terms.

Qualifications

• High School Diploma or equivalent.
• Two years of accounts receivable experience.

Responsibilities

• Maintain billing documentation and customer billing requirements.
• Receive, scan and index driver paperwork.
• Process and generate invoices for shipments.
• Process invoices within 24 hours and upload to portals.
• Resolve billing inquiries with drivers and internal teams.
• Communicate with customers on past due invoices.

Skills

Detail oriented

Organized

Education

High School Diploma or equivalent

Job description

Accounts Receivables Coordinator

Fraley and Schilling Rushville, Indiana, United States

About this position

Position Summary

This is a pivotal role in the efficient and accurate functioning of the administrative processes related to billing and customer account collections and review within the dynamic environment of the trucking industry. This position requires a detail oriented and organized professional who can navigate onboarding new customers.

Maintain process documentation and customer billing requirements

Receive, scan and index driver paperwork.

Contact drivers and driver managers regarding missing or incomplete paperwork.

Process and generate accurate invoices for customer shipments and services.

Process customer invoices in a timely manner (within 24 hours):

Upload invoices and required backup to customer web portals where applicable.

Send by email to applicable customer contact.

Or direct mail to customers.

Issue and record adjustments to billing related to error corrections and adjustments.

Communicate with drivers and internal departments to resolve billing inquiries.

Communicate with customers regarding past dues of anything past payment terms and anything past 30 days of payment terms understanding invoice is correct and expedite to applicable sales

team.

Roles & Responsibilities

• Maintain process documentation and customer billing requirements

• Receive, scan and index driver paperwork.

• Contact drivers and driver managers regarding missing or incomplete paperwork.

• Process and generate accurate invoices for customer shipments and services.

• Process customer invoices in a timely manner (within 24 hours):

  • Upload invoices and required backup to customer web portals where applicable.

  • Send by email to applicable customer contact.

  • Or direct mail to customers.

• Issue and record adjustments to billing related to error corrections and adjustments.

• Communicate with drivers and internal departments to resolve billing inquiries.

• Communicate with customers regarding past dues of anything past payment terms and anything past 30 days of payment terms understanding invoice is correct and expedite to applicable sales

• Reviewing customer portals where applicable to ensure receipt of invoice and notifications of

• payments.

• Prepare weekly correspondence on the status of applicable customer accounts.

• Ensure SOP’s are adhered to and updated when necessary.

• Contribute to continual process improvement identification and procedures.

• Ad hoc projects, analyses, reports, external audits, and oversee future projects.

Education & Experience

• High School Diploma or equivalent

• Two (2) years of experience in accounts receivable working with customer accounts.

Fraley and Schilling provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.