Accounts Receivable Specialist (Hybrid)

Stateside Brands; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Stateside Brands, a rapidly growing spirits company in Philadelphia, PA, seeks an Accounts Receivable Clerk to manage invoices, payments, and aging with accuracy and timely collection. You will support customer accounts, reconciliations, and month-end close while maintaining strong relationships with distributors and internal teams.

This role is hybrid, on-site 4 days per week at our Philadelphia headquarters, and requires 5+ years AR or accounting experience, proficiency in Excel/Sheets, and

Qualifications

• 5+ years of accounts receivable, billing, collections, bookkeeping, or related accounting experience.
• Strong attention to detail and organizational skills.
• Proficiency in Excel or Google Sheets; experience with NetSuite or similar ERP system is a plus.

Responsibilities

• Process customer invoices, credit memos, and billing adjustments accurately and timely.
• Apply customer payments and reconcile cash receipts, bank activity, and customer accounts.
• Monitor AR aging and follow up on outstanding balances.
• Investigate and resolve billing discrepancies, deductions, short payments, and unapplied cash.
• Communicate with customers, distributors, and internal teams to resolve invoicing and payment issues.
• Track and reconcile customer credits, deductions, and other account adjustments.
• Maintain accurate customer records, payment terms, and receivable documentation.
• Support month-end close through reconciliations, aging reviews, and reporting.
• Ensure compliance with internal controls and AR procedures.
• Assist with audits, reporting, and other accounting initiatives as needed.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Tools

Microsoft Excel

Google Sheets

NetSuite

Job description

Stateside Brands, a rapidly growing spirits company in Philadelphia, PA, seeks an Accounts Receivable Clerk to manage invoices, payments, and aging with accuracy and timely collection. You will support customer accounts, reconciliations, and month-end close while maintaining strong relationships with distributors and internal teams.

This role is hybrid, on-site 4 days per week at our Philadelphia headquarters, and requires 5+ years AR or accounting experience, proficiency in Excel/Sheets, and