Accounts Receivable Specialist – Collections & Invoicing

Swan Analytical USA; Wheeling (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Free medical coverage

Dental and vision coverage

Employer-paid life insurance

Disability insurance

Voluntary accident coverage

Pet insurance

Legal assistance benefits

15 days PTO to start

Paid holidays

Half-day Summer Fridays

401(k) with company match

Job summary

Swan Analytical USA, Inc. is seeking an Accounts Receivable Clerk to join our in-office accounting team in Wheeling, Illinois. The role focuses on accurate invoicing, timely payments, and prompt collection of past-due balances, requiring clear communication by phone and email.

You will maintain customer accounts, apply payments, assist with month-end reporting, and cross-train in accounts payable. We offer a comprehensive benefits package and a collaborative, growth-oriented work environment.

Qualifications

• Three or more years of accounts receivable experience with a focus on collections.
• Experience with invoicing and cash application.
• Strong communication skills via phone and email regarding past-due balances.

Responsibilities

• Prepare and submit customer invoices accurately and on time.
• Monitor outstanding balances and contact customers about past-due invoices.
• Apply customer payments to the correct invoices.
• Research and resolve short payments, overpayments, deductions, and unapplied cash.
• Assist with account reconciliations and month-end reporting.

Skills

Accounts receivable

Collections

Invoicing

Cash application

Excel

Communication

Attention to detail

Time management

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Job description

Swan Analytical USA, Inc. is seeking an Accounts Receivable Clerk to join our in-office accounting team in Wheeling, Illinois. The role focuses on accurate invoicing, timely payments, and prompt collection of past-due balances, requiring clear communication by phone and email.

You will maintain customer accounts, apply payments, assist with month-end reporting, and cross-train in accounts payable. We offer a comprehensive benefits package and a collaborative, growth-oriented work environment.