Accounts Receivable & Collections Specialist: Cash Flow

Watershed Foods LLC; Bloomington (IL); On-site; USD 44,000 - 65,000; Full time

Job summary

Watershed Foods LLC in Bloomington, IL is seeking a detail-oriented Accounts Receivable & Collections Specialist to manage customer accounts, proactively collect outstanding balances, and resolve payment discrepancies while maintaining positive relationships.

The role collaborates with the Billing Specialist to ensure timely resolution of customer account issues and requires strong communication, analytical, and organizational skills.

Qualifications

• High school diploma or equivalent.
• Strong understanding of accounts receivable processes and commercial collection practices.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• High attention to detail with excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency in Microsoft Excel and Microsoft Office applications.

Responsibilities

• Manage an assigned portfolio of customer accounts.
• Monitor accounts receivable aging and proactively contact customers regarding past-due invoices.
• Analyze and resolve shortages, pricing discrepancies, freight claims, promotional allowances, returns, and compliance chargebacks.
• Collect outstanding balances while maintaining professional and positive customer relationships.
• Investigate, validate, and resolve customer deductions, chargebacks, short payments, and disputed invoices.
• Research payment discrepancies by collaborating with Sales, Customer Service, Shipping, Billing, and other internal departments.
• Document collection activities, customer communications, and dispute resolutions.
• Partner closely with the Billing Specialist to resolve invoice-related issues affecting customer payments.
• Reconcile customer accounts and ensure account balances are accurate.
• Prepare and distribute customer statements and aging reports as needed.
• Escalate unresolved collection issues to management when appropriate.
• Maintain accurate customer records and collection notes within the ERP/accounting system.
• Identify opportunities to improve processes that enhance cash collections and reduce outstanding receivables.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts receivable processes

Commercial collection practices

Verbal communication

Written communication

Analytical thinking

Time management

Microsoft Excel

Microsoft Office

Education

High school diploma or equivalent

Tools

ERP software

Microsoft Excel

Job description

Watershed Foods LLC in Bloomington, IL is seeking a detail-oriented Accounts Receivable & Collections Specialist to manage customer accounts, proactively collect outstanding balances, and resolve payment discrepancies while maintaining positive relationships.

The role collaborates with the Billing Specialist to ensure timely resolution of customer account issues and requires strong communication, analytical, and organizational skills.