Accounts Receivable Clerk

Swan Analytical USA; Wheeling (IL); Sur place; USD 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Free medical coverage

Dental and vision coverage

Employer-paid life insurance

Disability insurance

Voluntary accident coverage

Pet insurance

Legal assistance benefits

15 days PTO to start

Paid holidays

Half-day Summer Fridays

401(k) with company match

Résumé du poste

Swan Analytical USA, Inc. is seeking an Accounts Receivable Clerk to join our in-office accounting team in Wheeling, Illinois. The role focuses on accurate invoicing, timely payments, and prompt collection of past-due balances, requiring clear communication by phone and email.

You will maintain customer accounts, apply payments, assist with month-end reporting, and cross-train in accounts payable. We offer a comprehensive benefits package and a collaborative, growth-oriented work environment.

Qualifications

• Three or more years of accounts receivable experience with a focus on collections.
• Experience with invoicing and cash application.
• Strong communication skills via phone and email regarding past-due balances.

Responsabilités

• Prepare and submit customer invoices accurately and on time.
• Monitor outstanding balances and contact customers about past-due invoices.
• Apply customer payments to the correct invoices.
• Research and resolve short payments, overpayments, deductions, and unapplied cash.
• Assist with account reconciliations and month-end reporting.

Connaissances

Accounts receivable

Collections

Invoicing

Cash application

Excel

Communication

Attention to detail

Time management

Data entry

Formation

High school diploma or equivalent

Outils

Microsoft Outlook

Description du poste

Swan Analytical USA, Inc. is committed to providing industry-leading analytical systems in the water industry while fostering a supportive and collaborative workplace. We value integrity, teamwork, and continuous improvement, and we are looking for individuals who share those values and are eager to contribute to our success. We are seeking an Accounts Receivable Clerk to join our accounting team, with an anticipated start date of August 10, 2026. This position is responsible for ensuring customer invoices are submitted accurately, payments are applied correctly, and outstanding balances are collected promptly. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment. Because collections will be a major focus of this role, the successful candidate must be comfortable communicating with customers by phone and email regarding past-due balances. This is a full-time, in-office position in Wheeling, Illinois, Monday through Friday. Candidates must be able to reliably commute to the office and maintain consistent, on-time attendance. We offer a highly competitive benefits package that includes free medical, dental, and vision coverage for employees. Additional benefits include employer-paid life and disability insurance, voluntary accident coverage, pet insurance, legal assistance benefits, 15 days of PTO to start, paid holidays, half-day Summer Fridays, and a 401(k) plan with company match. Employees also enjoy a friendly and collaborative work environment with opportunities for professional growth and development. Swan Analytical USA, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Requirements

• Prepare and submit customer invoices accurately and on time
• Upload invoices through customer portals and comply with customer-specific billing requirements
• Monitor outstanding balances and contact customers regarding past-due invoices
• Maintain professional and positive communication throughout the collection process
• Apply customer payments accurately to the appropriate invoices
• Research and resolve short payments, overpayments, deductions, and unapplied cash
• Respond to customer questions and provide invoice copies or account statements
• Maintain accurate customer account and billing contact information
• Assist with account reconciliations and month-end reporting
• Cross-train in accounts payable responsibilities and provide backup support as needed
• Identify and escalating billing, payment, or account discrepancies
• Provide general administrative support within the Accounting Department Required Qualifications
• High school diploma or equivalent
• Three or more years of accounts receivable experience, with a strong focus on collections
• Experience with invoicing and cash application
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Comfortable contacting customers by phone and email regarding outstanding balances
• Ability to manage multiple priorities and meet deadlines
• Dependable, proactive, and team-focused
• Ability to handle confidential financial and customer information professionally