Accounts Receivable Specialist — Cash Flow Champion

The HEICO Companies, LLC; Carol Stream (IL); On-site; USD 50,000 - 56,000; Full time

Job summary

The HEICO Companies, LLC is seeking an Accounts Receivable Representative to manage payments, apply receipts, and maintain customer account accuracy. The role reports to the Finance and Accounting Analyst and supports cash flow.

Responsibilities include follow-up on invoices, resolving discrepancies with clients and internal teams, and assisting with month-end close. Proficiency in MS Office and accounting software is required.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in accounting or finance preferred.
• 2+ years of accounts receivable, billing, or related field experience.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in accounting software including Microsoft D365, QuickBooks, SAP, and Oracle; AS400 experience preferred.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Process customer payments and apply them to the correct accounts.
• Maintain the accounts receivable ledger and ensure accurate record-keeping.
• Perform regular follow-up on outstanding invoices to ensure timely payment.
• Review and resolve customer discrepancies, working closely with clients and internal teams to ensure prompt resolution.
• Generate and send customer statements and invoices.
• Maintain communication with customers regarding payment status, aging balances, and outstanding debts.
• Assist in month-end and year-end closing procedures by preparing necessary reports.
• Reconcile accounts receivable transactions and resolve any discrepancies.
• Prepare reports detailing aging accounts, outstanding balances, and any other relevant financial data.
• Work with the collections department to manage delinquent accounts and negotiate payment plans.
• Provide support for audits or other financial reviews as needed.

Skills

Attention to detail

Communication

Interpersonal skills

Multitasking

Deadline management

Education

Associate's or Bachelor's degree in accounting or finance

Tools

Microsoft D365

QuickBooks

SAP

Oracle

AS400

Excel

Job description

The HEICO Companies, LLC is seeking an Accounts Receivable Representative to manage payments, apply receipts, and maintain customer account accuracy. The role reports to the Finance and Accounting Analyst and supports cash flow.

Responsibilities include follow-up on invoices, resolving discrepancies with clients and internal teams, and assisting with month-end close. Proficiency in MS Office and accounting software is required.