Accounts Receivable Representative

The HEICO Companies, LLC; Carol Stream (IL); On-site; USD 50,000 - 56,000; Full time

Job summary

The HEICO Companies, LLC is seeking an Accounts Receivable Representative to manage payments, apply receipts, and maintain customer account accuracy. The role reports to the Finance and Accounting Analyst and supports cash flow.

Responsibilities include follow-up on invoices, resolving discrepancies with clients and internal teams, and assisting with month-end close. Proficiency in MS Office and accounting software is required.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in accounting or finance preferred.
• 2+ years of accounts receivable, billing, or related field experience.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in accounting software including Microsoft D365, QuickBooks, SAP, and Oracle; AS400 experience preferred.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Process customer payments and apply them to the correct accounts.
• Maintain the accounts receivable ledger and ensure accurate record-keeping.
• Perform regular follow-up on outstanding invoices to ensure timely payment.
• Review and resolve customer discrepancies, working closely with clients and internal teams to ensure prompt resolution.
• Generate and send customer statements and invoices.
• Maintain communication with customers regarding payment status, aging balances, and outstanding debts.
• Assist in month-end and year-end closing procedures by preparing necessary reports.
• Reconcile accounts receivable transactions and resolve any discrepancies.
• Prepare reports detailing aging accounts, outstanding balances, and any other relevant financial data.
• Work with the collections department to manage delinquent accounts and negotiate payment plans.
• Provide support for audits or other financial reviews as needed.

Skills

Attention to detail

Communication

Interpersonal skills

Multitasking

Deadline management

Education

Associate's or Bachelor's degree in accounting or finance

Tools

Microsoft D365

QuickBooks

SAP

Oracle

AS400

Excel

Job description

Accounts Receivable Representative

The Accounts Receivable Representative is a member of the Finance/Accounting Dept. This position will report to the Finance and Accounting Analyst and is responsible for managing incoming payments, tracking accounts, resolving discrepancies, and ensuring that customer accounts are accurate and up-to-date. Primary focus will be to ensure the company receives timely payments, helping maintain a healthy cash flow. In addition this position will perform routine general accounting tasks.

Company Information

Heico has a history of success. Since its founding over 40 years ago The Heico Companies has grown from a single business to over 78 separate companies through a strategic acquisition policy, and by reinvesting its earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services. These four core operations are organized into groups: Applied Solutions Group, Construction Solutions Group, Industrial Technologies Group, and Metal Processing Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies. Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates more than $3.3 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE). More information about the overall organization can be found at www.heicocompanies.com. Davies Molding LLC, an Industrial Technologies Group company, has been a leading supplier of standard knobs, handles, cases and custom plastic components since 1933. The company has an extensive range of molds and utilizes multiple plastic types that gives its customers the widest selection of styles and mountings available. With over 400 products and 9,000 variations in size, shape, color and molded-in metal inserts, Davies supplies top-quality parts engineered to meet virtually any requirement. The once small plastic molding company that stood in downtown Chicago is now the largest manufacturer of plastic knobs and handles in the world today.

Primary Responsibilities

• Process customer payments and apply them to the correct accounts.
• Manage and maintain the accounts receivable ledger and ensure accurate record-keeping.
• Perform regular follow-up on outstanding invoices to ensure timely payment.
• Review and resolve customer discrepancies, working closely with clients and internal teams to ensure prompt resolution.
• Generate and send customer statements and invoices.
• Maintain communication with customers regarding payment status, aging balances, and outstanding debts.
• Assist in month-end and year-end closing procedures by preparing necessary reports.
• Reconcile accounts receivable transactions and resolve any discrepancies.
• Prepare reports detailing aging accounts, outstanding balances, and any other relevant financial data.
• Work with the collections department to manage delinquent accounts and negotiate payment plans.
• Provide support for audits or other financial reviews as needed.

Salary Range $50,000 - $56,000 depends on experience

Job Requirements

• High school diploma or equivalent required (Associate's or Bachelor's degree in accounting or finance preferred).
• 2+ years of experience in accounts receivable, billing, or a related field.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in accounting software (e.g., Microsoft D365, QuickBooks, SAP, Oracle). AS400 experience preferred
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of Microsoft Office, especially Excel.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and/or stand. Use of computer and general office equipment daily. The employee may be required to occasionally lift and/or move up to 40 pounds without assistance. May be needed to work more than 8 hours per day.

EOE M/F/D/V