Accounts Receivable Specialist – Billing & Payment Application

Aksarben Heating, Air Conditioning, Plumbing; Fredericksburg (VA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Insurance benefits after 31 days

Low-cost medical options

Dental and vision insurance

HSA/FSA options

401(k) with company match

Paid time off and holidays

Life insurance

Full-time year-round

Growth opportunities

Job summary

Total Comfort, in partnership with ARS, is seeking an experienced Accounts Receivable Specialist for a full-time, year-round role in a high-volume billing environment. The position focuses on processing invoices, applying payments, resolving discrepancies, and supporting month-end close in a collaborative team.

The role requires at least 2 years of AR experience, proficiency with billing software and Excel, and strong attention to detail.

Qualifications

• At least 2 years of recent accounts receivable experience required.
• Hands-on billing and payment application experience required.
• Experience handling high volumes of invoices and customer payments.
• Strong attention to detail and ability to identify discrepancies.
• Proficiency with accounting software and Excel; strong organizational and communication skills.

Responsibilities

• Prepare and process accurate customer invoices in a high-volume environment.
• Apply customer payments to the correct accounts and invoices.
• Research and resolve unapplied, short, and overpayments; fix discrepancies.
• Review accounts to ensure payments and credits post correctly.
• Reconcile AR transactions and maintain balances.
• Issue adjustments or credits as needed and respond to inquiries.
• Maintain billing/payment records and assist with month-end reporting.
• Generate daily/weekly billing and payment reports.
• Collaborate with operations and accounting to resolve issues promptly.

Skills

Accounts receivable

Billing

Attention to detail

Communication

Organization

Excel

Education

None

Tools

Billing software

Microsoft Excel

Job description

Company Name

Total Comfort

Overview

Pay: $23.00–$27.00 per hour, based on experienceSchedule: Monday through Friday, 8:00 AM–4:30 PMEmployment Type: Full-time, year-round

Total Comfort, in partnership with ARS, is part of the nation's largest provider of residential HVAC, plumbing, and electrical services. With more than 7,000 team members and over 50 years of experience, we offer the stability of a national organization with the support of a local team.

We are seeking an experienced Accounts Receivable Specialist with a strong background in high-volume billing and payment application. This is a dedicated accounts receivable position, not an accounts payable or general clerical role.

What We Offer:

• Insurance benefits available after 31 days of employment
• Low-cost medical insurance options starting at $5 per week
• Dental and vision insurance
• Health Savings Account and Flexible Spending Account options
• 401(k) with company match
• Paid time off and holiday pay
• Company-paid life insurance
• Full-time, year-round employment
• Opportunities for continued professional growth

Responsibilities

What You’ll Do:

• Prepare and process accurate customer invoices in a high-volume environment
• Apply customer payments to the correct accounts and invoices
• Research and resolve unapplied payments, short payments, overpayments, and account discrepancies
• Review customer accounts to ensure payments and credits are posted accurately
• Reconcile accounts receivable transactions and maintain accurate account balances
• Correct billing errors and issue adjustments or credits when appropriate
• Respond to internal and external questions regarding invoices, payments, and account balances
• Maintain complete and accurate billing and payment records
• Assist with month-end accounts receivable reporting and reconciliation
• Prepare daily and weekly billing and payment reports
• Work closely with operations and accounting teams to resolve billing issues promptly

Qualifications

What We’re Looking For:

• At least 2 years of recent accounts receivable experience required
• Hands-on experience with billing and payment application required
• Experience working with a high volume of invoices and customer payments
• Strong attention to detail and ability to identify account discrepancies
• Proficiency with accounting software and Microsoft Excel
• Strong organizational, problem-solving, and communication skills
• Ability to manage competing priorities and meet billing deadlines
• HVAC or home-services industry experience is helpful but not required

**This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amountsdepend on experience and will be paid out according to an offer letter addendum. American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination. For more information about how we collect and use personal information, see our privacy policy here: https://www.ars.com/privacy-policy.