Accounts Receivable Specialist

Aeras MEP Building Solutions; Senoia (GA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid sick time

Paid time off

Job summary

Aeras MEP, Inc is seeking a detail-oriented Accounts Receivable (AR) specialist to join our growing accounting team in Senoia, GA. This role focuses on AR and will be cross-trained in AP to support a collaborative, team-based environment.

Candidates must have at least 6 months of hands-on AR experience and be able to work on-site five days a week. Responsibilities include reviewing expenses, labor hours, and supporting documentation, managing AR aging, and communicating with customers to collect

Qualifications

• 6 months AR or accounting experience.
• Must live within 30 miles of Senoia, GA.
• On-site 5 days per week.
• Highly organized and detail-oriented.
• Proficient in Excel and Outlook daily.
• Ability to follow processes and instructions exactly.
• Professional written communication skills.
• Willingness to learn and support team responsibilities.
• Demonstrates ownership and follow-through.
• Able to support a fast-paced office environment with accuracy.
• Must pass a background check.
• Must pass drug screening.

Responsibilities

• Review technician notes to recover missing billable expenses.
• Review labor hours for accuracy and completeness.
• Ensure all invoices are supported with required documentation.
• Ensure each invoice aligns with customer billing preferences.
• File, record, and track customer invoices.
• Assist in AR aging cycles and send follow-up emails.
• Update customer communication of past due invoices.
• Audit customer files and billing requirements.
• Support the Controller with administrative tasks.
• Cross-train in Accounts Payable to support coverage.
• Review expired quotes to bill delayed service calls.
• Manage AR inbox and respond to customer requests.
• Gather and verify supporting billing documentation.

Skills

Excel

Outlook

Attention to detail

Communication

Organizational skills

Tools

QuickBooks Online

Oracle

Adobe Acrobat

BuildOps

Job description

Overview

Aeras MEP, Inc is a commercial HVAC company seeking a motivated and detail-oriented Accounts Receivable (AR) to join our growing accounting team. This position will focus primarily on Accounts Receivable (AR) while also being cross-trained in Accounts Payable (AP) to support a collaborative, team-based environment. Candidates must have 6 months recent hands-on AR experience to be considered.

Responsibilities

• Review technician notes to recover any missing billable expenses.
• Review labor hours for accuracy and completeness.
• Ensure all invoices are supported with required documentation by obtaining and verifying items such as PM reports, estimates, work order numbers, and signed customer approvals in accordance with customer-specific requirements.
• Ensure each invoice aligns with how each customer prefers to receive billing (format, backup, delivery method, etc).
• Ownership of filing, recording and tracking customer invoices via filing systems and shared Excel documents.
• Assist in AR aging cycles: Must be comfortable sending professional email follow-ups to customers regarding past due invoices (using provided templates).
• Ownership of tracking and updating customer communication of past due invoices in shared Excel documents.
• Audit customer files and billing requirements on a regular basis.
• Assist with administrative tasks supporting the Controller.
• Cross-train in Accounts Payable (AP) to support team coverage when needed.
• Daily review of expired quotes to ensure delayed service calls are billed promptly.
• Ownership of AR inbox providing customers when requested.
• Proactively assisting in the gathering and verification of all supporting billing documentation (PM reports, work order numbers, signed documents, etc).

Requirements

• Must live within 30 miles of Senoia, GA.
• Must be able to work on-site 5 days per week.
• At least 6 months of experience in AR or Accounting related field.
• Highly organized and detail-oriented.
• Comfortable working in Excel and Outlook daily.
• Ability to follow processes and instructions exactly as required.
• Professional written communication skills.
• Willingness to learn and support team responsibilities in a highly coordinated environment within structured oversight and shared workflows.
• Demonstrates ownership and follow-through in assigned work.
• Able to support a fast-paced office environment with accuracy.
• Must pass a background check.
• Must pass drug screening.

Preferred (Not Required)

• Experience with QuickBooks Online, Oracle, Adobe Acrobat, or similar accounting and document management systems.
• Familiarity with BuildOps or similar field service platforms.

Application Requirements

• Resume must be submitted in PDF format only.
• Please include a cover letter outlining:
• The city and state you currently reside in.
• Any recent work history that applies to this position.
• Where do you see yourself growing in this position within the next 1-2 years.
• Three work references.
• Please include the phrase: “details define the outcome”.

Pay

$20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person