Accounts Receivable Specialist

Spyglass Talent Solutions; Randleman (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Spyglass Talent Solutions is assisting a confidential client in finding an Accounts Receivable Specialist based in Randleman, NC. The role covers the full billing cycle for construction projects, requiring accuracy, organization, and a customer-focused approach as the team processes contracts, invoices, and payments.

You will work with QuickBooks (Enterprise, moving to online), Excel, and portals like Textura and Procore to ensure timely invoicing, lien waivers, and change orders, while

Qualifications

• 2+ years of construction billing experience with AIA documents preferred.
• Advanced Excel skills including formulas and pivot tables.
• Experience with QuickBooks Enterprise and transitioning to online version.
• Strong organizational skills and ability to manage multiple projects with tight deadlines.
• Familiarity with Textura, Procore, or similar billing portals.
• Knowledge of lien waivers, SOV management, and construction payment processes.
• NC Notary Public certification preferred.

Responsibilities

• Review contracts for accuracy and process through DocuSign after adjustments.
• Set up new customers and jobs in QuickBooks with proper coding; create sales orders.
• Enter Schedule of Values data into SOV and internal tracking systems.
• Prepare and submit AIA documents for monthly invoicing via portals (Textura, Procore).
• Manage lien waivers, retainage, and documentation requirements.
• Track change orders and ensure timely invoicing and collections.
• Maintain audit-ready customer files and regulatory compliance.
• Coordinate with project managers on billing updates and outstanding invoices.

Skills

Construction billing

Excel

QuickBooks

AIA documents

Textura

Procore

SOV management

Lien waivers

Notary (NC)

Education

North Carolina Notary Public certification

Tools

QuickBooks Enterprise

Textura

Procore

Job description

Spyglass Talent Solutions has been retained by a confidential client to conduct a search for an Accounts Receivable Specialist based in Randleman, NC.

Our client is an established and growing manufacturer in the construction industry, specializing in the sale and installation of their products. They are known for their commitment to quality and a supportive, team-oriented culture.

As the business continues to expand, they are looking for a detail-oriented Accounts Receivable Specialist to own the full billing cycle across their construction projects — someone who brings both technical precision and a customer service mindset to everything they do.

The Accounts Receivable Specialist will manage the complete billing cycle from contract setup through final payment collection, navigating the complexities of construction billing with accuracy and professionalism. This role requires strong organizational skills, technical proficiency, and the ability to manage multiple accounts while ensuring timely invoicing and collections.

Key Responsibilities

• Review and administer customer contracts for accuracy and completeness; process through DocuSign following adjustments.
• Set up new customers and jobs in QuickBooks with proper coding and structure; create sales orders for awarded projects.
• Input contract values from the Estimating Department into the Schedule of Values (SOV) and enter data into the internal S&OP system for tracking and reporting.
• Prepare and submit AIA documents for monthly invoicing (G702/G703) through customer billing portals including Textura and Procore.
• Manage lien waiver processing, documentation requirements, and retainage collection.
• Track and process customer change orders accurately and promptly.
• Create and maintain comprehensive customer job files; ensure all documentation is current, organized, and audit-ready.
• Maintain and monitor multi-state business licenses for regulatory compliance.
• Process notarized documents as required; support audit processes with organized documentation.
• Coordinate with project managers on billing adjustments, updates, and outstanding invoices.

Skills & Experience

• 2+ years of experience with construction billing and AIA documents preferred.
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis) and Microsoft Office Suite.
• QuickBooks Enterprise Edition experience (company is transitioning to online version).
• Excellent organizational and time management skills; ability to manage multiple projects and competing deadlines.
• Strong attention to detail and commitment to accuracy.
• Familiarity with customer billing portals such as Textura, Procore, or similar platforms preferred.
• Knowledge of lien waiver requirements, Schedule of Values (SOV) management, and construction payment processes preferred.
• North Carolina Notary Public certification or willingness to obtain — preferred.

Application Question

How many years of experience do you have with construction billing, Schedule of Values (SOV) management, and processing AIA billing documents (G702/G703)?

Work Location

Randleman, NC 27317 — In-person. Ability to commute required.