Accounts Receivable Specialist

HCI Systems; Ontario (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Disability insurance

Accident coverage

Paid holidays

Paid time off

Weekly pay

Job summary

HCI Systems Inc. is seeking an Accounts Receivable Specialist to join our Ontario-based team. This role focuses on posting payments, reconciling cash, and supporting month-end close to ensure accurate customer ledgers.

You will review remittance advice, resolve discrepancies, and communicate payment issues with internal teams and customers. The position offers standard hours with potential overtime during month-end and a comprehensive benefits package.

Qualifications

• 1–3 years of experience in accounts receivable or cash posting.
• Basic understanding of accounting principles.
• Strong data-entry and attention to detail.

Responsibilities

• Post and apply customer payments (checks, ACH, wire transfers, credit cards) to accounts receivable.
• Review remittance advice and match payments to invoices.
• Identify and resolve payment discrepancies, short payments, and overpayments.
• Process lockbox and electronic payment files.
• Maintain accurate and up-to-date customer account records.
• Reconcile daily cash receipts to bank deposits.
• Assist with month-end accounts receivable close activities.
• Communicate with internal departments and customers regarding payment issues.
• Ensure compliance with company policies and accounting procedures.
• Collection on past due accounts.

Skills

Attention to detail

Time management

Problem-solving

Communication

Teamwork

Education

High School Diploma

Tools

Accounting software

Job description

Overview

HCI Systems Inc. is a fast-growing, low-voltage contracting company based in California. We're seeking an Accounts Receivable Specialist to join our team in Ontario to support the accounting department and our daily accounts receivable functions.

Responsibilities

• Post and apply customer payments (checks, ACH, wire transfers, credit cards) to accounts receivable
• Review remittance advice and match payments to invoices
• Identify and resolve payment discrepancies, short payments, and overpayments
• Process lockbox and electronic payment files
• Maintain accurate and up-to-date customer account records
• Reconcile daily cash receipts to bank deposits
• Assist with month-end accounts receivable close activities
• Communicate with internal departments and customers regarding payment issues
• Ensure compliance with company policies and accounting procedures
• Collection on past due accounts

Qualifications

• High school diploma or equivalent
• 1-3 years of experience in accounts receivable or cash posting
• Basic understanding of accounting principles
• Strong data entry and attention to detail
• Ability to work with accounting software and Microsoft Excel
• Good organizational and time-management skills

Skills & Competencies

• Accuracy and attention to detail
• Ability to meet deadlines in a fast-paced environment
• Problem-solving and analytical skills
• Effective communication skills
• Team-oriented with the ability to work independently

Work Environment

• Office-based
• Standard business hours, with potential overtime during month-end close

Why Join Us?

• Unlimited Growth- Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits- Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off- Recharge with paid holidays and our PTO plan
• Weekly Pay- Get paid every Friday.
• Employee Perks- From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment and give equal opportunity considerations to applicants and employees regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances ("Protected Classifications"). HCIwill reasonably accommodate employees and applicants with disabilities as required by law, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.

Pay Range

USD $26.00 - USD $30.00 /Hr.