Accounts Receivable Specialist

Healgen Scientific Limited; Houston (TX); On-site; USD 55,000 - 72,000; Full time

Job summary

Healgen Scientific Limited in Houston, TX is seeking an Accounts Receivable Specialist to manage customer payments and ensure accurate recordkeeping in line with GAAP. You will apply cash receipts, reconcile accounts, and support monthly close.

The role requires a Bachelor's in accounting/finance, 2+ years in accounting, familiarity with manufacturing/trading processes, and strong communication, analytical, and risk-management skills. Onsite work and confidentiality are essential.

Qualifications

• Bachelor's degree in accounting or finance.
• Master's degree preferred.
• At least 2 years accounting experience in manufacturing/trading.
• Proficient in Microsoft Office; experience with accounting software and NetSuite.
• Strong communication and interpersonal skills.
• Ability to assess and mitigate financial risk.
• Commitment to GAAP and data confidentiality.

Responsibilities

• Manage and monitor accounts receivable balances, ensuring timely collection of invoices.
• Reconcile customer accounts with contracts, agreements, and purchase orders to verify the accuracy and validity of invoices.
• Process customer payments and apply them to the correct accounts in NetSuite.
• Prepare and send invoices to customers, ensuring accuracy in billing details.
• Perform regular A/R aging reviews and follow up with customers on overdue accounts to expedite collections.
• Maintain detailed and accurate records of all customer transactions and documentation for tax and audit purposes.
• Assist the accounting manager with closing at the end of every month and preparing monthly metrics and statistics.
• All other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Flexibility

Risk assessment and management

Analytical and problem-solving

Education

Bachelor's degree in accounting or finance

Master’s degree preferred

Tools

Microsoft Office

Accounting software

Oracle NetSuite

Job description

Salary Range: $55,000.00 To $72,000.00 Annually

The Accounts Receivable Specialist is responsible for managing customer payments, processing incoming funds, and ensuring proper recordkeeping in accordance with GAAP. This position plays a key role in ensuring timely collections, accurate financial reporting, and compliance with the company’s internal control processes.

Duties and responsibilities

• Manage and monitor accounts receivable balances, ensuring timely collection of outstanding invoices.
• Reconcile customer accounts with contracts, agreements, and purchase orders to verify the accuracy and validity of invoices.
• Process customer payments and apply them to the correct accounts in NetSuite.
• Prepare and send invoices to customers, ensuring accuracy in billing details.
• Perform regular A/R aging reviews and follow up with customers on overdue accounts to expedite collections.
• Maintain detailed and accurate records of all customer transactions and documentation for tax and audit purposes.
• Assist the accounting manager with closing at the end of every month and preparing monthly metrics and statistics.
• All other duties as assigned.

Qualifications

• Bachelor's degree in finance, accounting, economics, or related fields.
• A master’s degree is preferred.
• At least 2 years accounting work experience in a business or CPA firm, be familiar with the business processes in manufacturing and trading companies; experience in Accounts receivable accounting is preferred.
• Excellent verbal and written communication skills in order to be able to properly work with vendors and team members. A high level of flexibility is also necessary when working with people, as well as excellent interpersonal skills.
• Be proficient in Microsoft Offices, experience in accounting software and Oracle NetSuite system is preferred.
• Possess skills in risk assessment and management, able to identify and evaluate financial risks, and propose corresponding risk mitigation strategies.
• Possess analytical and problem-solving skills, able to quickly identify and resolve financial-related challenges and issues.
• Maintain a high level of professional ethics and standards, adhere to financial industry guidelines and regulations, and ensure the accuracy and confidentiality of data.

Please note. This position will be onsite