Accounts Receivable Specialist

Vivacity Tech; Greenville (SC); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental, Vision & Voluntary

Paid Time Off (PTO) policy

Sick time

Paid holidays

Volunteer hours

Development reimbursement

Parental Leave

Employee discounts

Pet insurance options

Life Insurance

Job summary

Vivacity Tech is seeking an Accounts Receivable Specialist to oversee end-to-end AR, including invoicing, payment application, and collections. You will process payments, verify them against sales orders, and manage credit checks for new customers.

The role emphasizes accuracy, cash-flow updates, and collaboration with cross-functional teams. Ideal candidates have solid AR experience, GAAP knowledge, strong data entry, analytical skills, and proficiency in NetSuite.

Qualifications

• Understanding of general financial accounting and GAAP.
• Minimum 2 years relevant experience in accounts receivable.
• NetSuite knowledge highly desirable.

Responsibilities

• Process incoming payments accurately and efficiently.
• Verify payments by matching them with sales orders.
• Review and resolve Billing Queue items.
• Manage new customer form and setup for accuracy and credit check.
• Communicate with customers regarding payment status or discount offerings.
• Prepare and analyze Accounts Receivable Aging report weekly.
• Provide updates on expected cash flow and overdue balances.
• Ensure compliance with company policies and accounting standards.
• Identify opportunities for process improvement and efficiency gains.
• Collaborate with cross-functional teams to implement best practices.

Skills

Data entry

Analytical thinking

Problem solving

Communication skills

Time management

Attention to detail

Independence

Education

High school diploma

Bachelor's degree preferred

Accounting exposure preferred

Tools

NetSuite

Job description

Description

Job Summary

The Accounts Receivable Specialist is responsible for tracking the company's customer balances to ensure accuracy and efficiency. The primary focus is overseeing the end-to-end accounts receivable process, including invoicing, payment application and collections.

What We Offer

• $60,000 - $70,000 annual salary (commensurate with experience)
• 401(k) with generous company match and immediate vesting
• Medical, Dental, Vision & Voluntary Benefits
• Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Non-Accrued Paid Time Off (PTO) policy providing flexibility and work-life balance
• 80 hours of paid Sick Time annually
• 10 paid holidays per year
• 96 paid volunteer hours annually to support causes you care about
• $1,000 annual Development Reimbursement for continued learning and growth
• Paid Parental Leave to support growing families
• Award-winning workplace culture and supportive team environment
• Opportunities for growth and recognition in a mission-driven organization
• Employee discounts and additional voluntary benefits including pet insurance, legal insurance, and more

Essential Functions

• Process incoming payments accurately and efficiently
• Verify payments by matching them with sales orders
• Review and resolve Billing Queue items
• Manage new customer form and setup for accuracy and credit check
• Communicate with customers regarding payment status or discount offerings
• Prepare and analyze Accounts Receivable Aging report weekly
• Provide updates on expected cash flow and highlight any overdue balances
• Ensure compliance with company policies, procedures, and accounting standards
• Identify opportunities for process improvement and efficiency gains
• Collaborate with cross-functional teams to implement best practices
• Perform other duties as assigned

Requirements

Knowledge, Skills & Abilities

• Understanding of general financial accounting, cost accounting and GAAP
• Strong data entry skills
• Strong analytical and problem-solving skills
• Expert technical skills with the ability to troubleshoot, and assist and train others
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with NetSuite or similar software with the ability to learn new or updated software
• Ability to work independently

Values

• Carry passion.
• Desire excellence.
• Keep dreaming.
• Build community.
• Be Vivacious.

Education & Experience

• High school diploma and minimum 2 years relevant experience required
• Bachelor's degree or equivalent combination of education and experience preferred
• NetSuite knowledge highly desirable

Additional Requirements

• Prolonged periods of sitting or standing at a desk and working on a computer
• Ability to bend,sit, and lift up to 50 lbs
• Less than 10% travel