Accounts Receivable Specialist

Vivacity Tech PBC; Greenville (SC); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) match

Medical/Dental/Vision

PTO & Sick Time

Holidays

Volunteer hours

Development reimbursement

Parental leave

Employee discounts

Job summary

Vivacity Tech PBC is seeking an Accounts Receivable Specialist to manage the end-to-end AR process, including invoicing, payment application, and collections. The role emphasizes accurate payment matching, aging reports, and credit checks for new customers, with strong GAAP knowledge and data-entry precision.

Ideal candidates will have NetSuite experience, excellent communication, and the ability to work independently in a fast-paced environment.

Qualifications

• Understanding of GAAP and general financial accounting.
• Strong data entry and reconciliation skills.
• Proficient in NetSuite or similar ERP software.
• Excellent communication and time management.

Responsibilities

• Process and apply incoming payments accurately.
• Match payments to sales orders and resolve discrepancies.
• Prepare AR aging reports weekly.
• Coordinate new customer setup and credit checks.
• Communicate payment status and offer discounts when appropriate.
• Collaborate with teams to improve AR processes.

Skills

Accounts receivable

Data entry

Analytical thinking

Communication skills

Independent work

Time management

Problem solving

Education

High school diploma + 2 years experience

Bachelor's degree preferred

NetSuite knowledge desirable

Tools

NetSuite

Job description

Description

Job Summary

The Accounts Receivable Specialist is responsible for tracking the company's customer balances to ensure accuracy and efficiency. The primary focus is overseeing the end-to-end accounts receivable process, including invoicing, payment application and collections.

What We Offer

• $60,000 - $70,000 annual salary (commensurate with experience)
• 401(k) with generous company match and immediate vesting
• Medical, Dental, Vision & Voluntary Benefits
• Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Non-Accrued Paid Time Off (PTO) policy providing flexibility and work-life balance
• 80 hours of paid Sick Time annually
• 10 paid holidays per year
• 96 paid volunteer hours annually to support causes you care about
• $1,000 annual Development Reimbursement for continued learning and growth
• Paid Parental Leave to support growing families
• Award-winning workplace culture and supportive team environment
• Opportunities for growth and recognition in a mission-driven organization
• Employee discounts and additional voluntary benefits including pet insurance, legal insurance, and more

Essential Functions

• Process incoming payments accurately and efficiently
• Verify payments by matching them with sales orders
• Review and resolve Billing Queue items
• Manage new customer form and setup for accuracy and credit check
• Communicate with customers regarding payment status or discount offerings
• Prepare and analyze Accounts Receivable Aging report weekly
• Provide updates on expected cash flow and highlight any overdue balances
• Ensure compliance with company policies, procedures, and accounting standards
• Identify opportunities for process improvement and efficiency gains
• Collaborate with cross-functional teams to implement best practices
• Perform other duties as assigned

Requirements

Knowledge, Skills & Abilities

• Understanding of general financial accounting, cost accounting and GAAP
• Strong data entry skills
• Strong analytical and problem-solving skills
• Expert technical skills with the ability to troubleshoot, and assist and train others
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with NetSuite or similar software with the ability to learn new or updated software
• Ability to work independently

Values

• Carry passion.
• Desire excellence.
• Keep dreaming.
• Build community.
• Be Vivacious.

Education & Experience

• High school diploma and minimum 2 years relevant experience required
• Bachelor's degree or equivalent combination of education and experience preferred
• NetSuite knowledge highly desirable

Additional Requirements

• Prolonged periods of sitting or standing at a desk and working on a computer
• Ability to bend,sit, and lift up to 50 lbs
• Less than 10% travel