Accounts Receivable & Payable Specialist - Contract

AquantUs, LLC; Gainesville (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

AquantUs, LLC in Gainesville, GA is seeking an experienced Accounts Receivable & Payable Specialist for a contract position. You will manage daily cash receipts, vendor invoices, and collections while maintaining accurate records and supporting month-end close.

The role reports to the Finance Supervisor and requires on-site work in Gainesville. A background in manufacturing or multi-entity environments, strong communication skills, and attention to detail are essential.

Qualifications

• 4+ years of experience in accounts receivable and payable.
• Experience in manufacturing or multi-entity environments is a plus.
• On-site Gainesville, GA work arrangement required.

Responsibilities

• Post daily cash receipts from ACH, wire transfers, and checks to customer accounts.
• Research and resolve short-pays, deductions, and unapplied cash.
• Maintain documentation to support payments, adjustments, and account corrections.
• Perform collections outreach via calls and emails to recover past-due balances.
• Process high-volume vendor invoices with precision and timeliness.
• Execute 2-way and 3-way matching of POs, invoices, and receiving documents.
• Resolve price and quantity discrepancies with purchasing, receiving, and vendors.
• Prepare and process weekly or bi-weekly payments via ACH, wire, and checks.
• Assist with month-end close activities related to accounts payable and aging analysis.
• Support ad hoc accounting tasks in a small-team environment.

Skills

Attention to detail

Excellent communication

Multitasking

Bilingual Spanish

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Desktop

Job description

Accounts Receivable & Payable Specialist - Contract - Gainesville, GA

Summary

We are seeking an experienced Accounts Receivable & Payable Specialist to join a growing organization in the Gainesville, GA area. This temporary position offers an excellent opportunity to support finance operations, collaborate with internal teams, and ensure accurate processing of payments and collections.

The role reports to the Finance/Accounting Supervisor and involves working closely with various departments to uphold financial accuracy and efficiency.

Responsibilities

• Post daily cash receipts from ACH, wire transfers, and checks to customer accounts, ensuring accurate reconciliation.
• Research and resolve short-pays, deductions, and unapplied cash to maintain account integrity.
• Maintain thorough documentation to support payments, adjustments, and account corrections.
• Perform proactive collections outreach via calls and emails to recover past-due balances.
• Track collection activities, update notes, and escalate delinquent accounts as needed.
• Process high-volume vendor invoices with precision and timeliness, supporting smooth accounts payable functions.
• Execute 2-way and 3-way matching of purchase orders, invoices, and receiving documents to verify accuracy.
• Resolve price and quantity discrepancies by coordinating with purchasing, receiving, and vendors.
• Prepare and process weekly or bi-weekly payments through ACH, wire, and check methods.
• Assist with month-end close activities related to accounts payable, including accruals and aging analysis.
• Partner with internal teams to resolve payment and invoice questions affecting production and operations.
• Support ad hoc accounting and administrative tasks in a small-team environment as needed.

Requirements

• 4+ years of experience in accounts receivable and payable, preferably within manufacturing or multi-entity environments.
• Proficiency in QuickBooks Desktop is highly desirable.
• Bilingual skills in Spanish are a plus, especially for communicating with production teams.
• Bachelor’s degree in Accounting, Finance, or a related field is considered a plus.
• Strong attention to detail and excellent communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Flexibility to work on-site in Gainesville, GA.

Ready to bring your accounting expertise to a dynamic team? This career opportunity in accounts receivable and payable is perfect for a detail-oriented professional seeking to make an impact within a growing organization.