Accounts Receivable Operations Manager

Quadax, Inc.; Middleburg Heights (OH); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Quadax, Inc. in the United States is seeking an AR Operations leader responsible for the quality and quantity of work by accounts receivable specialists, including onshore and offshore staff.

The role focuses on auditing results, action plans with measurable outcomes, and clear communication to the team. You will oversee month-end closings, reconcile receipts to bank statements, analyze aging and fluctuations, manage SLAs, train staff, develop SOPs, and drive process improvements, including

Qualifications

• Accounts receivable background preferred
• Experience with payment posting at a revenue cycle management company
• Healthcare claims and billing software familiarity
• Degree in business or related field or equivalent management experience
• Ability to collaborate with diverse global groups
• Experience with offshore vendors a plus
• Multitasking in a fast-paced environment
• Excellent written and verbal communication skills

Responsibilities

• Oversee quality and quantity of AR staff, with action plans.
• Manage month-end closing procedures and reconciliations.
• Analyze AR balances and aging fluctuations.
• Ensure staff training and SOP development.
• Lead global and domestic team collaboration and motivation.
• Develop project plans and trackers for global staff.
• Review weekly workload and staffing recommendations.
• Identify process improvements and potential RPA opportunities.
• Participate in client meetings and issue resolution.
• Supervise staff and conduct interviews and training.

Education

Two or four year degree in business or related field

Tools

Microsoft Excel

Microsoft Word

Job description

This position is in office 5 days a week for the first 3 months (training period). Then reverts to hybrid model of 3 days in office and 2 days working remote each week.

Key Responsibilities:

• Responsible for quality and quantity of work done by accounts receivable specialists, both onshore and offshore. Review audit reports and develop action plans with measurable results. Communicate results to team members and report on actions needed to help teams improve.
• Oversee performance of month-end closing procedures: Meet month-end closing deadlines, reconcile monthly receipts to bank records, and manage all other client designated expectations.
• Analyze client accounts receivable balances and detail and research reasons for fluctuations and aging issues.
• Manage client turnaround time SLAs. Work with teams to improve efficiency.
• Ensure that staff is adequately trained. Develop and implement SOPs when needed.
• Build positive rapport with global and domestic teams. Build your knowledge base on different cultures. Lead the effort to keep teams motivated.
• Develop and maintain project plans and trackers for functions going to global staff. Pro-active communication and follow-up are required tasks.
• Review volume and utilization reports on a weekly basis, make recommendations to leadership on increasing or decreasing staff.
• Analyze process flows to streamline procedures to improve efficiency of department, recommend RPA opportunities
• Help to manage change internally. Collaborate with stakeholders on improvement opportunities.
• Participate in client meetings to ensure issues are resolved and new client initiatives are implemented.
• Supervise staff in accordance with company policies and procedures.
• Conduct interviews, hire new staff, and provide employee training.
• Coach staff to improve performance, including preparing Coaching Performance Plans
• Establish employee goals, conduct periodic employee performance reviews and recommend salary adjustments based on performance.
• Maintain staff scheduling to include work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment and back-up for absent employees.
• Schedule and conduct department meetings to review client issues and initiatives, departmental quality, and productivity metrics and other departmental topics.
• Oversee projects specific to the department or division.
• Other duties as assigned.

Education/Experience:

• Accounts receivable background strongly preferred
• Previous experience with payment posting at a revenue cycle management company is strongly preferred
• Previous experience working with healthcare claims and claims billing software and familiarity with medical records documents is preferred
• Two or four year degree in business or related field; or equivalent management experience
• Ability to work effectively in collaboration with diverse groups of people around the globe
• Previous experience working with offshore vendors is a plus
• Ability to multitask and work in a fast paced environment
• Possess excellent written and verbal communication skills
• Effective communication skills and a positive attitude
• Proficient in using Microsoft Excel and Word
• Ability to maintain confidentiality

Salary Range $60,000- $65,000

Equal Opportunity Employer
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