Business Manager - Accounts Receivable

Liberty; Fort Lauderdale (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Liberty is seeking a Business Manager to handle administrative and accounting functions for multiple projects. The ideal candidate is highly organized, detail-oriented, with a solid background in business administration and financial management, and comfortable navigating diverse software in a fast-paced environment.

You will collaborate with the Regional Business Manager to ensure compliance and consistency, support the Operations team with accounts receivable, project setup, cost management,

Qualifications

• 5-8 years of related experience in business administration or accounting.
• College degree preferred.
• Proficiency in Microsoft Office; experience with accounting software a plus.

Responsibilities

• Prepare monthly requisitions to clients with supporting documentation; resolve inquiries timely.
• Ensure subcontractors comply with contract terms (insurance, billing, labor, etc.).
• Report, track, and post Accounts Receivable in the financial system weekly.
• Set up projects and maintain cost codes, rate tables, and SOV changes/updates.
• Manage project costs including cost transfers, reclasses, and intercompany billings as needed.
• Coordinate lien waiver collection and issuance for clients and customers.
• Assist with weekly/monthly forecasting and attend forecasting meetings.
• Support month-end close, project research, and ad hoc reporting; assist with other initiatives.

Skills

MS Office

Problem solving

Team player

Customer service

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Tools

Sage300

Timberline/Timberscan

StratuVue

Job description

The individual selected for this role will be part of the Business Team and should be a highly organized and detail-oriented person with a strong background in business administration and financial management. They should be adept at navigating various software and be someone who can thrive in a fast-paced environment, handle multiple priorities and contribute to the company’s operational efficiency.

The Business Manager is responsible for managing the administrative and accounting functions for multiple projects assigned to them. He/she works closely with the Regional Business Manager to ensure compliance and consistency across the Enterprise. This person will also work closely with the Operations team to coordinate compliance and timely submission of Accounts Receivables to our Clients.

Duties & Responsibilities

• Prepare monthly requisitions to Clients. Review and ensure all backup documentation is correct. Resolve any Client inquiries or discrepancies timely. Submit revised requisitions to Client as needed. Work with Operations and Project Management teams for review/approval prior to submission.
• Ensure all Subcontractors are in compliance with the terms and conditions of the Contract (i.e. insurance, billing procedures, labor compliance etc.)
• Report, track and post Accounts Receivable in the Financial system on a weekly basis.
• Project setup and ongoing maintenance: including project setup in various systems in line with established SOPs, ongoing cost code maintenance, rate table setup and maintenance, SOV changes/updates.
• Project cost management including job cost transfers, reclasses and intercompany billings as needed.
• Lien waiver collection and issuance for clients and customers.
• Assist Operations with the weekly/monthly Forecasting process. Attend forecasting meetings.
• Assist with month-end closing procedures. Project research. Ad hoc project related reporting. Assist with other projects/assignments/initiatives as needed

Qualifications

• 5-8 Years of related experience. Business administrative or accounting experience preferred. College degree preferred.
• Sage300, Timberline/Timberscan, StratuVue experience a plus
• Proficiency in Microsoft Office ("Word", "Excel", "Powerpoint"), Adobe or Bluebeam a must.
• Problem solving skills with the ability to manage multiple tasks and meet deadlines.
• Outstanding team player with good interpersonal skills. Excellent customer service a must.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

Disclaimer

The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day