Accounts Receivable Specialist

CV Resources; Los Angeles (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

CV Resources seeks an experienced Accounts Receivable Specialist to support the Accounting Department. This hybrid role focuses on collections, cash application, and client account management to ensure timely payments and accurate receivable records.

The AR Specialist will collaborate with billing staff and clients to resolve payment discrepancies and improve financial processes, reporting, and documentation.

Qualifications

• Three years of experience in accounts receivable, collections, and/or cash applications.
• High School Diploma.
• Experience in a professional services or legal environment is preferred.

Responsibilities

• Contact clients via phone and email regarding overdue invoices and document collection activities.
• Research and allocate incoming payments including checks, wires/ACH, and credit card payments.
• Prepare periodic client status and aging reports to support collections efforts.
• Respond to invoices, payment status, statements, and onboarding inquiries from internal/external contacts.
• Maintain accurate accounts receivable files and support AR processes.

Skills

Communication

Attention to detail

Multitasking

Organization

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Aderant

3E

Job description

WORK SITE STATUS: Hybrid schedule of three (3) days/week in the office.

PAY RANGE: $70,000/year to $90,000/year.

JOB DESCRIPTION: CV Resources, in partnership with our professional services client, seeks an experienced Accounts Receivable Specialist to support the Accounting Department. This role will focus on collections, cash application, and client account management to ensure timely payments and accurate receivable records. The Accounts Receivable Specialist will work closely with billing staff, accounting team members, and clients to resolve payment discrepancies and maintain strong financial processes.

RESPONSIBILITIES OF THE ACCOUNTS RECEIVABLE SPECIALIST

Accounts Receivable & Collections

• Contact clients via phone and email regarding overdue invoices and maintain detailed documentation of collection activities.
• Research and allocate incoming payments including checks, wires/ACH, and credit card payments.
• Provide daily information for cash posting and assist with identifying and resolving payment discrepancies.
• Work with billing staff to understand client billing requirements and investigate causes of delayed payments.
• Communicate billing disputes or unusual payment trends to the Collections Supervisor and AR team.

Cash Application & Reporting

• Assist with daily deposits, scanning, and filing of financial documentation.
• Document and communicate any issues related to cash posting or payment allocation.
• Prepare periodic client status and aging reports to support collections efforts.
• Respond to internal and external inquiries regarding invoices, payment status, statements, and electronic payment onboarding.

Administrative & Support

• Maintain accurate accounts receivable collection files and documentation.
• Provide administrative support related to AR processes and projects.
• Participate in special projects and process improvement initiatives as assigned.
• Perform additional duties as required to support the accounting team.

REQUIREMENTS OF THE ACCOUNTS RECEIVABLE SPECIALIST

Required

• At least three (3) years of experience in accounts receivable, collections, and/or cash applications.
• High School Diploma

Preferred

• Experience working in a professional services or legal environment

SKILLS OF THE ACCOUNTS RECEIVABLE SPECIALIST

Required

Technical

• Proficiency in Microsoft Office with intermediate Excel and Word skills.
• Experience with accounting or billing systems and electronic payment platforms (Aderant or 3E).

Interpersonal

• Strong written and verbal communication skills
• Excellent problem-solving and follow-up skills.
• Ability to recognize when issues require escalation.
• Strong attention to detail and ability to work both independently and collaboratively.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and high attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information.