Accounts Receivable Manager

Muller, Inc.; Reston (VA); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Muller Inc, based in Reston, VA, is seeking an Accounts Receivable Manager to lead full-cycle AR, drive collections, and coordinate with finance, billing, and operations. This hybrid role reports to the CFO and supports multiple subsidiaries with a focus on accuracy and timely cash flow.

The candidate will manage high-volume AR activity, use QuickBooks, Sage, and related tools, and contribute to monthly/quarterly reporting and process improvements.

Qualifications

• Minimum 5 years of full-cycle accounts receivable and collections experience with proven results.
• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• Ability to handle high activity volume: 20+ collection calls and 30–40 emails daily.
• Proficient in Excel (formulas, pivot tables, data analysis).
• Strong math/analytical abilities and attention to detail.
• Proficiency with QuickBooks; experience with other accounting software is a plus.

Responsibilities

• Manage day-to-day operations of accounts receivable for 5+ companies (full cycle).
• Conduct high-volume AR collections calls and correspondence; resolve discrepancies.
• Monitor delinquencies and communicate with clients to facilitate payments.
• Coordinate with operations to discuss delinquencies and collection strategies.
• Oversee QB, Sage, Lockstep, and BigTime integrations; perform reconciliations.
• Prepare monthly/quarterly AR reports and KPIs for owner review.

Skills

Accounts receivable

Collections

Excel

Analytical skills

Attention to detail

Technology aptitude

Education

Bachelor’s degree in Accounting/Finance/Business

Associate degree acceptable

Tools

QuickBooks

Sage

Lockstep

BigTime

Job description

Title: Accounts Receivable Manager

Type: Full time, Exempt

Location: Reston, VA—Remote Hybrid

Reports To: CFO

Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact to a growing operation? Your journey with Team Muller begins today!

Disclaimer:

The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:

• Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring and maintaining of all AR accounts for 5+ companies.
• Making high volume of AR collection calls/sending and responding to AR correspondence, resolving client account discrepancies, preparing delinquency notices to clients.
• Alerting operations team members of any pending disputes,
• communicating on outstanding items to be submitted to the clients to facilitate payment receipts.
• Coordinate weekly meetings with operations team to discuss delinquencies, collection strategies and process improvements
• Collaborate with billing, finance and operations teams to streamline collection process
• Manage QB and Sage /Lockstep collection applications
• Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.
• Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner
• Setting up PayApps to receive payments from clients
• Preparing mechanical liens and lien releases
• Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies
• Monitoring AR Aging reports on a monthly basis
• Handling legal disputes and communications with legal external team
• Handling administrative tasks and special projects on as needed basis

Requirements:

• Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success
• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred
• Ability to manage a high volume of activity, including an average of 20+ collection calls and 30–40 emails daily
• Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis)
• Strong mathematical and analytical abilities with attention to detail
• Proficiency in QuickBooks preferred; experience with other accounting software a plus
• Strong technology aptitude and ability to quickly learn new financial systems and tool

Compensation:

• Competitive Salary + Yearly Bonus
• Paid Holidays and Vacation
• Health, Vision, and Dental Insurance plus additional voluntary plans
• 401K with company match
• Company phone, computer,

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.