Accounts Receivable Manager

Vaco; Louisville (KY); On-site; USD 70,000 - 95,000; Full time

Job summary

Vaco by Highspring seeks an experienced Accounts Receivable Manager for a 3-month contract in Louisville, KY. You will oversee invoicing, collections, cash postings, and AR reporting, ensuring accuracy and compliance with government contracts and internal controls.

The role requires 5+ years AR experience, knowledge of revenue recognition, and strong analytical skills. Collaboration with contracts, grants, and procurement teams is essential to optimize cash flow and audit readiness.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of progressive accounts receivable or accounting experience.
• Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.
• Strong understanding of accounting principles, revenue recognition, and financial reporting.

Responsibilities

• Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
• Monitor outstanding receivables and implement strategies to reduce aging balances.
• Ensure accurate and timely billing for government contracts, grants, fees, and services.
• Review and approve adjustments, write-offs, refunds, and account corrections in accordance with policies.

Skills

Analytical skills

Communication

Organizational skills

Problem solving

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Sage Intaact

Microsoft Excel

ERP systems

Job description

3-Month Contract
Louisville, KY
The Accounts Receivable (AR) Manager is responsible for overseeing all aspects of the accounts receivable function, ensuring timely and accurate billing, collections, cash application, and revenue reporting. This role manages AR functions, develops and maintains effective internal controls, and ensures compliance with government regulations, accounting standards, and organizational policies. The AR Manager works closely with various operational departments to support financial objectives and maintain strong relationships with vendors, agencies, and stakeholders.

Key Responsibilities

Accounts Receivable Management

• Oversee daily accounts receivable operations, including invoicing, collections, cash postings, and account reconciliations.
• Monitor outstanding receivables and implement strategies to reduce aging balances.
• Ensure accurate and timely billing for government contracts, grants, fees, and services.
• Review and approve adjustments, write-offs, refunds, and account corrections in accordance with established policies.
• Maintain accurate customer and agency account records.

Financial Reporting & Analysis

• Prepare and review monthly AR reports, aging schedules, and collection metrics.
• Analyze trends and identify opportunities to improve cash flow and collection efficiency.
• Support month-end, quarter-end, and year-end financial close processes.
• Provide reporting and recommendations to finance leadership.

Compliance & Internal Controls

• Ensure compliance with federal, state, and local regulations, government accounting requirements, and internal policies.
• Develop and maintain effective internal controls related to receivables and revenue recognition.
• Support internal and external audits by providing required documentation and explanations.
• Maintain documentation of policies, procedures, and workflow processes.

Collaboration & Process Improvement

• Partner with accounting, budgeting, contracts, grants, procurement, and operational departments to resolve billing and payment issues.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Participate in system implementations, upgrades, and testing related to accounts receivable functions.
• Recommend and implement best practices for AR operations and customer service.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred but not required.

Experience

• 5+ years of progressive accounts receivable or accounting experience.
• Experience in government, municipal, public sector, nonprofit, or grant-funded environments preferred.
• Strong understanding of accounting principles, revenue recognition, and financial reporting.

Knowledge, Skills & Abilities

• Knowledge of governmental accounting practices and compliance requirements.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and customer service abilities.
• Proficiency with ERP systems, Sage Intaact, and Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working with grants, contracts, and public funding sources is a plus.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we", "our", or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).