AR Assistant

Vaco; Jacksonville (FL); On-site; USD 29,000 - 30,000; Full time

Job summary

Vaco by Highspring in Jacksonville, FL is seeking an Accounts Receivable Assistant for a contract-to-hire, 100% on-site role. Typical hours are 7:30 AM–4:30 PM or 8:00 AM–5:00 PM, Monday–Friday, with a pay rate of $21.00–$22.00 per hour.

The role supports invoicing, cash application, chargebacks, and customer account maintenance within a fast-paced AR team. The ideal candidate has at least 2 years of AR experience, proficiency in Excel, and familiarity with Unix or similar ERP systems.

Qualifications

• Minimum of 2 years of Accounts Receivable experience.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to research and resolve payment discrepancies and chargebacks.
• Strong organizational and time management skills.
• Proficiency with Microsoft Excel.

Responsibilities

• Retrieve remittance information from customer emails, portals, and other sources.
• Verify customer payments and accurately process cash receipts.
• Apply payments within the accounting system (Unix).
• Balance and reconcile payments to ensure accuracy.
• Review cash reports and bank balances to validate transactions and reconciliations.
• Identify, research, and code chargebacks and deductions using the appropriate deduction codes and invoice references.
• Manage daily invoicing and billing activities.
• Distribute invoices via email and mail as required.
• Process NET payment application requests.
• Handle specialized invoicing for international customers.
• Manage an AR portfolio focused on overcharge rebate accounts.
• Monitor customer accounts and support chargeback and invoice management activities.
• Assist with collections-related account maintenance as needed.
• Process and verify daily check and wire deposits.
• Scan, index, and maintain electronic documents per retention rules.
• Provide front desk coverage and AR team support.

Skills

Accounts Receivable

Cash Application

Payment Processing

Attention to Detail

Time Management

Excel

ERP systems

Tools

Unix

Job description

Vaco of Highspring is hiring for an Accounts Receivable Assistant in Jacksonville, Florida. This is a contract to hire role with room to grow that is 100% onsite, Monday-Friday 7:30 AM to 4:30 PM or 8:00 AM to 5:00 PM

Compensation:

$21.00-$22.00/ hour

Position Summary

The Accounts Receivable Assistant is responsible for supporting the Accounts Receivable team through daily invoicing, payment processing, cash application, chargeback management, and customer account maintenance. This role is focused on ensuring accurate and timely processing of customer payments while maintaining organized financial records and supporting overall AR operations.

Key Responsibilities

Accounts Receivable & Cash Application

• Retrieve remittance information from customer emails, portals, and other sources.
• Verify customer payments and accurately process cash receipts.
• Apply payments within the company's accounting system (Unix).
• Balance and reconcile payments to ensure accuracy.
• Review cash reports and bank balances to validate transactions and reconciliations.
• Identify, research, and code chargebacks and deductions using the appropriate deduction codes and invoice references.

Billing & Invoicing

• Manage daily invoicing and billing activities.
• Distribute invoices via email and mail as required.
• Process NET payment application requests.
• Handle specialized invoicing for international customers

Customer Account Management

• Manage an assigned AR portfolio focused primarily on overcharge rebate accounts.
• Monitor customer accounts and support chargeback and invoice management activities.
• Assist with collections-related account maintenance as needed.

Administrative Support

• Process and verify daily check and wire deposits.
• Scan, index, and maintain electronic documents in accordance with document retention requirements.
• Provide front desk coverage and administrative assistance when needed.
• Support the Accounts Receivable team with additional administrative and operational duties.

Qualifications

• Minimum of 2 years of Accounts Receivable experience required.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to research and resolve payment discrepancies and chargebacks.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with ERP or accounting systems preferred; Unix system experience is a plus.
• Ability to work effectively in a fast-paced environment while managing multiple priorities.

Preferred Attributes

• Strong analytical and problem-solving skills.
• Effective written and verbal communication abilities.
• Customer service mindset and professionalism in handling account inquiries.
• Ability to work independently while contributing to a collaborative team environment.

Why Join Us?

This role provides an opportunity to become a key contributor within the Accounts Receivable team by managing critical daily transactions and supporting customer account operations. The position offers growth potential through a temp-to-permanent employment path and the opportunity to develop expertise in AR processes, cash application, and account management.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).