Accounts Receivable & Invoicing Specialist

CS Contract Solutions LLC; Bedford (NH); On-site; USD 35,000 - 41,000; Full time

Job summary

CS Contract Solutions LLC in Bedford, NH is seeking an Accounts Receivable Clerk to support the billing team with work order QC, invoicing, and QuickBooks data maintenance. You will coordinate payroll handoffs, ensure data accuracy across PenguinData, VXField, Site Tracker, and Excel, and meet weekly deadlines impacting client billing and technician pay.

The role requires attention to detail, cross-system proficiency, and the ability to follow standard operating procedures in a fast-paced

Qualifications

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• 1+ years of experience in billing, accounts receivable, invoicing, or payroll support, ideally within a contractor, field services, or telecom environment.
• Strong Excel skills, including PivotTables and reconciling data across multiple reports.
• High attention to detail and comfort working against firm daily and weekly deadlines.
• Clear written communication skills for documenting QC changes and coordinating with technicians, subcontractors, and state managers.
• Ability to work independently while following documented standard operating procedures.

Responsibilities

• Review technician-entered job codes and notes in PenguinData for accuracy, consistency, and completeness before billing is generated.
• Cross-verify all codes against VXField rather than relying on Penguin notes alone.
• Add missing technician notes, request them from the manager or technician when unavailable, and re-QC the work order after any edit.
• Flag and properly document any trigger codes and route them through the required approval process before QC is finalized.
• Leave clear, specific comments any time a code or quantity is added, removed, or swapped, and notify the state manager and subcontractor of the change.

Skills

Excel

PivotTables

Data reconciliation

Attention to detail

Billing

Education

High school diploma or equivalent

Tools

QuickBooks

Site Tracker

PenguinData

VXField

Job description

CS Contract Solutions LLC in Bedford, NH is seeking an Accounts Receivable Clerk to support the billing team with work order QC, invoicing, and QuickBooks data maintenance. You will coordinate payroll handoffs, ensure data accuracy across PenguinData, VXField, Site Tracker, and Excel, and meet weekly deadlines impacting client billing and technician pay.

The role requires attention to detail, cross-system proficiency, and the ability to follow standard operating procedures in a fast-paced