Accounts Receivable Specialist: Invoicing & Collections

Winter Services, LLC; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

Paid vacation and holidays

Life and disability insurance

Job summary

Winter Services, LLC is seeking an Accounts Receivable Specialist to manage contract administration, invoicing, collections, and cash application for national and regional accounts. The role collaborates with Operations, Sales, and Finance to ensure timely billing and accurate payments.

Responsibilities include processing NetSuite contracts, handling invoicing, managing customer portals, and supporting month-end close while maintaining data accuracy and confidentiality.

Qualifications

• 3+ years of accounts receivable or general accounting practices and principles.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with NetSuite preferred; Salesforce is a plus.
• Experience managing customer portals a plus.
• Discretion and trustworthiness due to handling confidential material.
• Outstanding organizational and analytical skills with multiple priorities in a fast-paced environment.

Responsibilities

• Review and process customer contracts in NetSuite and ensure invoices are promptly processed.
• Manage preferred invoice delivery methods (email, portal upload, consolidated sheets).
• Apply and reconcile daily cash receipts (checks, ACH).
• Assist with month-end closing and payment posting.
• Respond to customer inquiries and resolve disputes with the account manager.
• Provide compliance docs (W-9, COI, ACH) to customers.
• Maintain accurate customer master data and assist Sales with contracts.

Skills

Accounts receivable

Microsoft Office

NetSuite

Salesforce

Customer portals

Education

High school diploma or GED

Tools

NetSuite

Salesforce

Job description

Winter Services, LLC is seeking an Accounts Receivable Specialist to manage contract administration, invoicing, collections, and cash application for national and regional accounts. The role collaborates with Operations, Sales, and Finance to ensure timely billing and accurate payments.

Responsibilities include processing NetSuite contracts, handling invoicing, managing customer portals, and supporting month-end close while maintaining data accuracy and confidentiality.