Accounts Receivable Specialist

24 Seven Talent; Irvine (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

24 Seven Talent is seeking a detail-oriented Accounts Receivable Specialist to support a fast-paced accounting team in Irvine, CA on a freelance basis. The role focuses on accurate billing, payment application, account reconciliation, and receivables maintenance for a busy client.

You will prepare and distribute invoices and statements, apply payments, monitor aging, resolve billing discrepancies, and collaborate with sales, customer service, and accounting to resolve issues.

Qualifications

• 3+ years of accounts receivable, billing, or related accounting experience.
• Experience managing high-volume invoices and customer account activity.
• Strong proficiency in Microsoft Excel and familiarity with accounting or ERP systems.
• Excellent attention to detail, organization, and data-entry accuracy.
• Professional written and verbal communication skills with a customer-service mindset.
• Ability to prioritize work independently, meet deadlines, and manage confidential financial information.
• Working knowledge of invoice reconciliation, payment terms, aging reports, and collection practices.

Responsibilities

• Prepare, review, and distribute customer invoices, statements, and payment reminders.
• Apply incoming payments accurately and reconcile customer account activity.
• Monitor AR aging, identify past-due balances, and follow up on outstanding invoices by phone and email.
• Research and resolve billing discrepancies, deductions, credits, short payments, and customer inquiries.
• Maintain complete and accurate AR documentation, including billing records and customer account notes.
• Review customer billing terms and supporting documentation to ensure proper invoicing.
• Partner with internal sales, customer service, and accounting teams to resolve account issues and disputes.
• Assist with recurring billing schedules, account updates, refund documentation, and audit support.
• Escalate collection risks, slow-paying accounts, and material discrepancies to the appropriate manager.
• Identify opportunities to improve billing accuracy, collection effectiveness, and AR processes.

Skills

Attention to detail

Data-entry accuracy

Customer service mindset

Time management

Communication skills

Independent prioritization

Discretion with financial information

Billing reconciliation knowledge

Tools

Microsoft Excel

ERP systems

Job description

Our client is seeking a detail-oriented Accounts Receivable Specialist to support a fast-paced accounting team. This freelance role is responsible for accurate customer billing, payment application, account reconciliation, collections support, and maintenance of receivables records.

What You’ll Do

• Prepare, review, and distribute customer invoices, statements, and payment reminders.
• Apply incoming payments accurately and reconcile customer account activity.
• Monitor accounts receivable aging, identify past‑due balances, and follow up on outstanding invoices by phone and email.
• Research and resolve billing discrepancies, deductions, credits, short payments, and customer inquiries.
• Maintain complete and accurate accounts receivable documentation, including billing records and customer account notes.
• Review customer billing terms and supporting documentation to help ensure proper invoicing.
• Partner with internal sales, customer service, and accounting teams to resolve account issues and disputes.
• Assist with recurring billing schedules, account updates, refund documentation, and audit support.
• Escalate collection risks, slow‑paying accounts, and material discrepancies to the appropriate manager.
• Identify opportunities to improve billing accuracy, collection effectiveness, and accounts receivable processes.

What You’ll Bring

• 3+ years of accounts receivable, billing, collections, or related accounting experience.
• Experience managing high-volume invoices and customer account activity.
• Strong proficiency in Microsoft Excel and familiarity with accounting or ERP systems.
• Excellent attention to detail, organization, and data-entry accuracy.
• Professional written and verbal communication skills with a customer-service mindset.
• Ability to prioritize work independently, meet deadlines, and manage confidential financial information.
• Working knowledge of invoice reconciliation, payment terms, aging reports, and collection practices.