Bookkeeping & Admin Clerk

Associa; Chantilly (VA); On-site; USD 22,000 - 23,000; Full time

Job summary

Associa is seeking an entry-level accounting assistant to handle day-to-day bookkeeping for multiple community associations. The role requires 1+ year of bookkeeping experience (AP, AR, billing, collections) and solid proficiency in Microsoft Office and Tops Software.

You will support routine reconciliations, invoicing, and customer communications. Daily duties include posting checks, preparing financial updates, and managing homeowner interactions.

Qualifications

• 1+ year of entry level bookkeeping experience (AP, AR, billing, collections).
• Knowledge of accounting principles, practices, and procedures.
• Analytical skills to prioritize and categorize data.
• Professional communication skills (phone, email, in person).

Responsibilities

• Post checks and process daily finance tasks.
• Handle AR/AP, billing, and collections daily/weekly/monthly.
• Respond to phone calls and emails in a timely manner.
• Assist with reconciliations and simple financial updates.
• Maintain accurate accounting records and support year-end closing.

Skills

Entry-level bookkeeping

Analytical skills

Professional communication

Time management

Education

High School Diploma or GED

Tools

Tops Software

Microsoft Office

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

This is an Entry Level position that has the primary responsibility of performing day to day accounting tasks for multiple community associations.

REQUIREMENTS: 1+ year of entry level bookkeeping experience (AP, AR, billing, collections).

Essential Duties And Responsibilities

Daily:

• Post checks
• Fill out Financial Update forms
• Fill out Resale Package forms
• Answer phone calls
• Respond to e-mails
• Settlements
• Resales/New Sales
• Foreclosure/Bankruptcies
• Ownership changes
• Ordering individual coupons
• Temporary/Coupon Books
• Address changes
• Process of NSF chargebacks and letters to homeowners
• Adjusts accounts based on late fees and misapplied payments
• Batch A/R and Miscellaneous Deposits
• Reimbursable back to CMC
• All copies, faxes, scans, hand processed checks, settlements, etc.

Weekly:

• Lockbox (processing center at bank)
• Exception Checks -- date stamped date received at bank and distributed to appropriate bookkeeper
• Correspondence -- date stamped date received at bank and distributed to appropriate bookkeeper

Monthly:

• VA Deferred over 45 days, apply to homeowners' accounts and CMC's reimbursable
• VA Deferred -- Resale Packages and Financial Updates
• Friendly Reminders
• Depending on Association's cutoff
• Adjust accounts for late fee waivers for new owners
• Review for accounts that are at Exhibit B status
• Exhibit B - Certified Letter prior to accounts being overturned to Attorney
• Monthly Lead Sheets
• Information that ties together all adjustments, charges, credits, etc. that occurred throughout the month
• Review for errors

Other duties as requested.

Pay rate: $16-$17 an hour.

Requirements

• High School Diploma or GED Required.
• 1+ year of directly related or closely related experience.
• Prior accounting and reconciliation experience is preferred.
• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.