Accounts Receivable Coordinator

Ellis Porter; Troy (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Generous paid time off

Remote work opportunities

Job summary

Ellis Porter seeks an Accounts Receivable Coordinator to support billing and collections for immigration law clients, ensuring accurate invoices and timely follow-up. You will work with attorneys, clients, and staff to resolve discrepancies and maintain clean account records.

You will build client relationships, manage sensitive financial information, and contribute to process improvements in a fast-paced, people‑driven environment with remote work options.

Qualifications

• 2+ years of billing, accounts receivable, collections, or related experience.
• Experience with e-billing systems and LEDES invoice formats, such as Legal Tracker, Collaborati, or similar tools.
• Strong analytical and problem‑solving skills, with the ability to research routine issues, follow established processes, and escalation matters appropriately.
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients, legal teams, and firm leadership.
• Strong organization, attention to detail, and ability to manage multiple priorities, client‑specific requirements, and recurring deadlines.
• Client‑service mindset, sound judgment, and the ability to maintain confidentiality when handling sensitive client and financial information.
• Strong Microsoft Office skills, including intermediate to advanced Excel skills

Responsibilities

• Prepare, review, edit, finalize, and distribute client invoices, including electronic billing through client portals and LEDES formats.
• Help ensure invoices are accurate, complete, and submitted on time in accordance with client billing guidelines, deadlines, and invoicing requirements.
• Respond to routine billing inquiries and support the resolution of invoice discrepancies, rejections, and submission issues by coordinating with clients, attorneys, legal assistants, and internal stakeholders.
• Monitor accounts receivable aging for assigned clients and conduct timely follow-up on outstanding balances, payment commitments, invoice status, and past‑due accounts.
• Maintain accurate records of billing activity, client communications, collection efforts, payment commitments, and account status.
• Identify and elevate complex, high‑risk, disputed, or non‑responsive accounts as appropriate.
• Participate in accounts receivable review meetings with attorneys by preparing account information, documenting action items, and completing assigned follow‑up.
• Build and maintain professional client relationships, communicate with tact and discretion about sensitive payment matters related to outstanding balances and payment terms.
• Assist with other projects as assigned by management.

Skills

Billing & AR

Communication

Organization

Excel

Tools

Legal Tracker

Collaborati

LEDES formats

Job description

About Ellis Porter

At Ellis Porter, our goal is to improve the immigration experience for employers and individuals so they can thrive in a smaller world. We are a team of dedicated immigration professionals (we call ourselves Porters) who believe passionately in the economic, cultural, and human value of immigration. We help clients navigate complex, high-stakes decisions with refreshingly clear guidance, creative strategies, responsive service, and genuine empathy.

Immigration law is challenging, fast-paced, and deeply personal; it calls for care, sound judgment, and a shared commitment to doing excellent work. At Ellis Porter, we love what we do, and who we do it with,andwe find great satisfaction in knowing that our work positively impacts the careers, families, and lives of all those we serve.

Our Culture

We are immensely proud of our culture at Ellis Porter. It’s grounded in the belief that people do their best work when they feel trusted, supported, and encouraged to bring their whole selves to work. We take our work seriously, but not ourselves. We do not tolerate drama, and jerks are not allowed. It’s not what you would expect from a typical law firm, because we are not a typical law firm.

In the demanding, ever-changing world of immigration, our processes and tools continue to evolve, and we look for Porters who approach change with adaptability, curiosity, and a desire to keep improving how we serve one another and our clients. If you believe great work can be both high-performing and human, come join us and help make a difference.

Position Summary

As an Accounts Receivable Coordinator, you will be responsible for supporting the firm's billing and collections operations, assisting attorneys and legal teams with client financial matters, and delivering exceptional client service. You will play an important role in ensuring invoices, account records, and collection follow-up are completed accurately, professionally, and on time. In this role, you will develop an understanding of the industry-specific terms and processes unique to immigration law while building practical experience across billing, e-billing, client communication, accounts receivable, and collections.

What You’ll Do

• Prepare, review, edit, finalize, and distribute client invoices, including electronic billing through client portals and LEDES formats
• Help ensure invoices are accurate, complete, and submitted on time in accordance with client billing guidelines, deadlines, and invoicing requirements
• Respond to routine billing inquiries and support the resolution of invoice discrepancies, rejections, and submission issues by coordinating with clients, attorneys, legal assistants, and internal stakeholders
• Monitor accounts receivable aging for assigned clients and conduct timely follow-up on outstanding balances, payment commitments, invoice status, and past‑due accounts
• Maintain accurate records of billing activity, client communications, collection efforts, payment commitments, and account status
• Identify and elevate complex, high‑risk, disputed, or non‑responsive accounts as appropriate
• Participate in accounts receivable review meetings with attorneys by preparing account information, documenting action items, and completing assigned follow‑up
• Build and maintain professional client relationships, communicate with tact and discretion about sensitive payment matters related to outstanding balances and payment terms
• Assist with other projects as assigned by management

What Skills and Experience You’ll Bring

• 2+ years of billing, accounts receivable, collections, customer‑account support, or related experience, preferably in a law firm or other professional‑services environment
• Experience with e-billing systems and LEDES invoice formats, such as Legal Tracker, Collaborati, or similar tools, preferred but not required
• Strong analytical and problem‑solving skills, with the ability to research routine issues, follow established processes, and escalation matters appropriately
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, clients, legal teams, and firm leadership
• Strong organization, attention to detail, and ability to manage multiple priorities, client‑specific requirements, and recurring deadlines
• Client‑service mindset, sound judgment, and the ability to maintain confidentiality when handling sensitive client and financial information
• Strong Microsoft Office skills, including intermediate to advanced Excel skills

What We’ll Provide

• An opportunity to do challenging, dynamic, highly rewarding work with an inspiring mission
• A team of intelligent, creative, and dedicated immigration professionals who value respectful, collaborative working relationships
• Inclusive firm culture celebrating diverse perspectives, backgrounds, identities, and experiences
• People‑centered workplace policies and flexible work schedules, including remote work opportunities
• Competitive compensation, health/dental/vision/life insurance benefits, a 401(k)-retirement savings plan with employer‑matching, and generous paid time off
• Employees working in person at our Troy or Ann Arbor offices enjoy casual attire, lots of free food, and regular opportunities for exposure to international cuisine and culture

Does this position, and our culture, seem like a good fit for you? If so, we would love to speak with you about joining the Ellis Porter team!

Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

NON‑SOLICITATION STATEMENT: No agencies please. Ellis Porter (EP) recruits candidates exclusively utilizing our internal Talent Acquisition team. EP does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between EP and Agency describing the services and specific job openings (“Agreement”). EP may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within EP is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any employees of EP with recruiting inquiries or resumes.