Client Account Specialist

Arnold & Porter Llp; Seattle, Northern (WA, KY); Hybrid; USD 83,000 - 104,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Arnold & Porter Llp in Seattle seeks a collaborative and detail-oriented Client Account Specialist to own the full client billing and collections lifecycle for a portfolio of complex client accounts. You will partner with attorneys, clients, and colleagues to deliver exceptional service in a fast-paced environment.

This role requires prior law firm billing experience, advanced Excel, and the ability to analyze complex financial data.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience will be considered.
• Prior law firm billing experience required.
• Experience working with financial management systems and electronic billing platforms.
• Advanced Excel and reporting skills with the ability to analyze complex financial data.
• Strong business acumen, organizational skills, and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent communication, client service, and relationship-building skills.
• Strong analytical and problem-solving abilities with a proactive approach to identifying solutions.
• Ability to work independently while collaborating effectively across teams
• Commitment to maintaining confidentiality and exercising sound judgment.

Responsibilities

• Manage the full billing and collections process for an assigned portfolio, from client engagement through payment collection.
• Build trusted relationships with attorneys, clients, and business professionals to ensure timely, accurate billing and compliance with client requirements.
• Handle complex billing arrangements, including client-level billing and collection activities.
• Prepare, review, and finalize prebills and invoices, ensuring adherence to client billing guidelines and outside counsel requirements.
• Submit and monitor electronic invoices, troubleshoot submission issues, and collaborate with eBilling Coordinators to ensure successful processing and payment.
• Partner with Rate Analysts to verify rates and implement billing guidelines, fee caps, discounts, matter budgets, and related alerts.
• Monitor collections, unapplied cash, trust balances, and payment activity while working with attorneys and clients to resolve outstanding issues.
• Analyze billing and collection trends, prepare forecasts and reports, and provide recommendations to improve realization and financial performance.
• Respond to inquiries regarding accruals, audits, payment status, and other financial matters.
• Train, mentor, and provide guidance to billing team members while supporting cross-training and knowledge sharing across the department.

Skills

Advanced Excel

Billing experience

Client service

Financial analysis

Relationship building

Education

Bachelor's degree in Accounting/Finance/Business

Tools

eBilling platforms

Financial management systems

Job description

Arnold & Porter is an international law firm with offices throughout the United States, Europe, and Asia. The firm advises clients on complex regulatory, litigation, and transactional matters across a broad range of industries, including many of the world’s leading companies and organizations.

We are seeking a collaborative and detail-oriented Client Account Specialist to join our Finance & Accounting team in the Seattle office working a hybrid schedule. In this role, you will manage the full client billing and collections lifecycle for a portfolio of complex client accounts while partnering closely with attorneys, clients, and colleagues to deliver exceptional service.

This position is ideal for an experienced law firm billing professional who thrives in a fast-paced environment, enjoys solving complex billing challenges, and is committed to delivering outstanding client service.

Key Responsibilities

• Manage the full billing and collections process for an assigned portfolio, from client engagement through payment collection.
• Build trusted relationships with attorneys, clients, and business professionals to ensure timely, accurate billing and compliance with client requirements.
• Handle complex billing arrangements, including client-level billing and collection activities.
• Prepare, review, and finalize prebills and invoices, ensuring adherence to client billing guidelines and outside counsel requirements.
• Submit and monitor electronic invoices, troubleshoot submission issues, and collaborate with eBilling Coordinators to ensure successful processing and payment.
• Partner with Rate Analysts to verify rates and implement billing guidelines, fee caps, discounts, matter budgets, and related alerts.
• Monitor collections, unapplied cash, trust balances, and payment activity while working with attorneys and clients to resolve outstanding issues.
• Analyze billing and collection trends, prepare forecasts and reports, and provide recommendations to improve realization and financial performance.
• Respond to inquiries regarding accruals, audits, payment status, and other financial matters.
• Train, mentor, and provide guidance to billing team members while supporting cross-training and knowledge sharing across the department.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience will be considered.
• Prior law firm billing experience required.
• Experience working with financial management systems and electronic billing platforms.
• Advanced Excel and reporting skills with the ability to analyze complex financial data.
• Strong business acumen, organizational skills, and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent communication, client service, and relationship-building skills.
• Strong analytical and problem-solving abilities with a proactive approach to identifying solutions.
• Ability to work independently while collaborating effectively across teams
• Commitment to maintaining confidentiality and exercising sound judgment.
• Flexibility to work additional hours as business needs require.

Why Join Arnold & Porter?

At Arnold & Porter, you'll join a collaborative team that values excellence, innovation, and exceptional client service. You'll have the opportunity to work with talented professionals, contribute to sophisticated client matters, and continue developing your expertise in a supportive and inclusive environment.

The anticipated base salary for this position is $82,960 to $104,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here . If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights .

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .