Accounts Receivable Coordinator

South Piedmont Community College; North Carolina; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid Time Off

Supplemental cafeteria plan

Job summary

South Piedmont Community College currently seeks an Accounts Receivable Coordinator to supervise cashiers, oversee collections, and ensure accurate student account processing. The role supports registration payments, refunds, and financial aid disbursements while maintaining strict accounting controls.

The ideal candidate will have an Associate Degree in a related field, experience with accounting and invoicing processes, and strong supervisory and organizational skills.

Qualifications

• Associate degree required in Business Administration or related field.
• Knowledge and experience in accounting, invoicing, and collections procedures preferred.
• Proficiency with Ellucian Colleague and Microsoft Office preferred.

Responsibilities

• Supervise cashiers at all campuses and assist with student payments and receipts.
• Oversee delinquent accounts collections and coordinate with outside agencies as needed.
• Reconcile student accounts, bookstore charges, and tuition/fee adjustments.
• Manage end-of-day procedures including balancing cash receipts and reporting to NCCCS.
• Assist with month-end reporting and tuition/fee approvals as required.

Skills

Detail-oriented

Accounting

Invoicing

Collections procedures

Supervisory skills

Customer service

Organizational skills

Education

Associate Degree in Business Administration or related field

Tools

Ellucian Colleague

Microsoft Office

Job description

The Accounts Receivable Coordinator is a full-time supervisory position based primarily on the LLP Campus in Polkton, North Carolina, with travel between Union and Anson counties as needed. Under the direction of the Director of Financial Services, this position will be responsible for the accounts receivable functions of the College.

A comprehensive benefits package is offered to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

• Supervise cashiers at all campuses.
• Assist students with the registration process by accepting payments, issuing receipts, distributing computer-generated registration forms, and directing students to complete the required documentation for financial aid payment processing.
• Assist with training Accounts Receivable Technicians to ensure consistent procedures, accuracy, and efficient workflow.
• Oversee the investigation and collection of delinquent student accounts, coordinating with the North Carolina Department of Revenue, collection agencies, and Bankruptcy Court.
• Maintain and reconcile computerized student accounts by researching charges and payments, resolving discrepancies, and processing adjustments as needed.
• Ensure the accuracy of additional student account charges, including bookstore purchases, graduation fees, and course-specific fees, in coordination with Bookstore, Student Success, Curriculum, and Continuing Education personnel.
• Oversee financial aid disbursements, student financial aid and scholarship refunds, and tuition refunds in accordance with established policies and procedures.
• Reconcile credit card transactions and other electronic deposits.
• Manage end-of-day financial procedures, including balancing daily cash receipts and reporting revenue to the North Carolina Community College System ( NCCCS ) in accordance with the Accounting Procedures Manual.
• Assist with month-end financial reporting and related accounting activities as needed.
• Prepare and submit tuition and fee approval documentation for review and approval by the Board of Trustees.
• Maintain and update tuition and fee rate tables for all students.
• Identify, investigate, and resolve daily allocation discrepancies associated with student accounts.
• Perform monthly reconciliations between the general ledger and student account records.
• Manage and reconcile debt setoff accounts, petty cash, NC Quick Pass transactions, and Veterans Affairs (VA) accounts.
• Collaborate with Student Services to coordinate and implement student deregistration procedures throughout each semester.
• Travel between campuses and to locations throughout North Carolina as required.
• Work occasional evenings and weekends as necessary to support departmental operations.
• Assist with the annual EAGLE internal audit.
• Perform additional duties and responsibilities as assigned by the Director of Financial Services or the Executive Director of Financial Services.

Required Qualifications

• Associate Degree in Business Administration or related field

Preferred Qualifications

• Responsible and detail-oriented professional with knowledge and experience in accounting, invoicing, and collections procedures
• Proficient in Ellucian Colleague and Microsoft Office
• Strong organizational, customer service, and supervisory skills

Physical Demands

Special Conditions Eligibility Summary

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Special Instructions to Applicants

Required fields are indicated with an asterisk (*).

Supplemental Questions

• * Is there any reason known to you why you might be unable to perform consistently and promptly any of the job duties? If Yes, please explain.

  (Open Ended Question)

• * Have you ever been discharged or asked to resign from a position? Yes/No. If Yes, please explain.

  (Open Ended Question)

• * Have you ever been convicted of a crime that has required you either by North Carolina law or any other state or federal law to register as a sex offender?
  • Yes
  • No
• * Do you have an Associate Degree or higher in Business Administration or related field?
  • Yes
  • No