Accounts Receivable Specialist

NC Community Colleges; North Carolina; Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

NC Community Colleges in North Carolina is seeking an Accounts Receivable professional to manage sponsored billing for curriculum and continuing education. You will handle invoice preparation, sponsor setup, and collections, while processing daily receipts and maintaining accurate cash handling.

The role also supports student accounts receivable, assists with audits, and acts as a backup for the Accountant – Cashier during peak periods.

Formación

• HS or equivalent with direct experience. AAS in Accounting preferred.
• Two years of related work experience required, including basic accounting, computer skills and office equipment knowledge.
• Licensing: Valid NC Driver’s License.

Responsabilidades

• Administer sponsored billing for curriculum and continuing education.
• Prepare, audit, and disseminate accurate invoices to sponsoring agencies.
• Monitor sponsor accounts receivable balances and perform collections follow-up.
• Process daily cash receipts, deposits, and maintain check register for internal controls.
• Transmit Daily Cash Analysis information to the NCCCS per state guidelines.
• Provide backup support for the Accountant – Cashier and assist with audits and fiscal operations.
• Review daily invoice reports to identify inaccuracies and ensure proper posting.

Conocimientos

Basic accounting

Computer skills

Office equipment knowledge

Educación

HS or equivalent

AAS in Accounting

Descripción del empleo

Statement of Primary Purpose

The Accounts Receivable is responsible for administering sponsored billing for curriculum and continuing education, maintaining sponsored accounts, and supporting daily banking and cash receipt operations. This position prepares and audits invoices, manages sponsor setup and collections follow-up, processes daily receipts and deposits, transmits required cash analysis information, and supports student accounts receivable functions. The position also provides operational backup for the Accountant – Cashier and assists with other Business Office accounting activities, audits, and fiscal operations.

Essential Functions and Responsibilities

Sponsored Billing & Account Management

• Maintain comprehensive financial administration for curriculum and continuing education sponsored billing.
• Prepare, audit, and disseminate accurate invoices to sponsoring agencies in a timely manner.
• Establish and maintain strong, collaborative working relationships with third-party sponsoring organizations, serving as the primary point of contact for financial inquiries.
• Oversee and execute complete sponsor setup and account configuration within the system for all curriculum and continuing education courses.
• Proactively monitor outstanding sponsored accounts receivable balances, perform consistent collections follow-up, and ensure accounts remain current for archiving purposes.

Banking, Cash Operations & Daily Receipts

• Audit, log, and maintain the incoming check register before and after items are receipted to maintain internal controls.
• Perform daily cash receipts analysis, prepare physical bank deposits, and ensure deposits are securely transported to the bank daily.
• Transmit Daily Cash Analysis (DCA) information to the North Carolina Community College System (NCCCS) in accordance with state guidelines.
• Process state core banking check uploads, ensuring the accuracy of all outgoing checks prior to release.
• Oversee Nelnet payment plan integrations, managing daily file uploads and delivering customer service resolution for Nelnet system issues.

Student Accounts Receivable & Operational Support

• Process, audit, and monitor student accounts receivable restrictions (holds); prepare and disseminate 30-day past-due student invoices.
• Receive, verify, and post incoming scholarship checks directly to individual student accounts accurately.
• Serve as the primary operational backup for the Accountant – Cashier position during peak registration periods and absences.
• Collaborate with business office team members and assist with additional accounting projects, audits, and fiscal operations as assigned.

Additional Duties and Responsibilities

• Conduct monthly Accounts Payable check reconciliations, tracking and resolving long-outstanding checks.
• Perform periodic unannounced audits of various college petty cash funds to ensure regulatory compliance and proper accounting controls.
• Review daily invoice reports to identify and correct inaccuracies, rate discrepancies, or system errors prior to final posting.
• All other duties as assigned.

Minimum Qualifications

Education & Experience

• HS or equivalent with direct experience. AAS in Accounting preferred.

Knowledge and Skills

• Two years of related work experience required, which includes: basic accounting, computer skills, office equipment knowledge.

Licensing Requirement

• Valid NC Driver’s License

Physical Demands

Typical office and computer work

Working Conditions and Environment

The work environment is climate-controlled, clean, and quiet. During registration, must be available to stay until 7 p.m.

Equipment Operation

General office equipment, desktop computer

Position Disclaimer

This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.