Accounts Receivable Coordinator

Pilot Corporation; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Pilot Corporation in Jacksonville, FL seeks an Accounts Receivable Coordinator to manage payments, reconciliations, and aging. You will apply payments across EFT, lockbox, cards, checks, and wires, maintain accurate AR records, and support cash flow.

The ideal candidate has an associate degree in Accounting or Finance, up to four years of AR experience in consumer goods, and strong Excel skills (PivotTables, VLOOKUP/XLOOKUP).

Qualifications

• Associates degree in Accounting or Finance preferred.
• Up to four years of relevant accounts receivable experience.
• Experience in consumer goods AR environment is a plus.

Responsibilities

• Process cash applications (EFT, Lockbox, credit cards, checks, wires) and maintain AR records.
• Record and reconcile payments and generate payment reports.
• Serve as primary contact for incoming AR inquiries and resolve discrepancies.
• Research shortages/chargebacks and support dispute documentation.
• Manage collections by reviewing aging and following up on balances.
• Collaborate with internal teams to resolve billing issues and close month-end tasks.
• Prepare adjustments, reconciliations, statements, and supporting docs.

Skills

Verbal & written communication

Data analysis

Time management

Organizational skills

Independent worker

Cross-functional collaboration

Education

Associates degree in Accounting or Finance

Tools

Microsoft Excel

PivotTables

VLOOKUP/XLOOKUP

Data analysis

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Coordinator

Finance Full Time Support Jacksonville, FL, US

4 days ago Requisition ID: 1599

Position Summary:

Responsible for processing incoming payments, handling accounts receivable activities, including cash application, customer account reconciliation, collections, dispute resolution, and aging management. Ensures accurate and timely application of customer payments while proactively reducing outstanding receivables and supporting healthy cash flow.

Essential Job Functions & Responsibilities:

• Process cash applications EFT, Lockbox, Credit Cards, Checks and Wires while maintaining accurate account records.
• Record and reconcile credit card payments and maintain accurate payment reporting. Generate and send credit card payment links via email to customers to facilitate timely payment.
• Act as the primary responder for incoming calls related to accounts receivable.
• Research and resolve customer payment discrepancies, unapplied cash, deductions, and account issues.
• Research and compile documentation support for shortages and chargebacks for submission or dispute.
• Manage collections by reviewing aging reports and following up on outstanding balances.
• Collaborate with internal teams to address customer account and billing issues.
• Prepare account adjustments, reconciliations, statements, reports, and supporting documentation.
• Assist with month-end/year-end close and other accounts receivable processes.
• Scan AR documents into Meta Viewer.
• Support additional AR tasks and administrative duties as needed.

Education and Experience Requirements:

Associates degree with emphasis in Accounting or Finance preferred. Plus, up to four years of relevant experience, preferably in a consumer goods accounts receivable environment and a strong understanding of cash applications, collections, reconciliations, and aging processes.

Skills Required:

Must have excellent verbal and written communication skills, with a demonstrated ability to professionally influence positive resolutions and outcomes. Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis. Strong organizational and time-management skills, with the ability to effectively manage multiple accounts, priorities, and deadlines. Exceptional attention to detail, coupled with strong analytical and problem-solving skills. Ability to work independently while collaborating effectively with cross-functional teams.