Accounts Receivable Coordinator

Pilot Corp of America; Jacksonville (FL); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Pilot Corp of America is seeking an Accounts Receivable Coordinator in Jacksonville, FL. You will handle incoming payments, maintain AR records, and support cash flow by applying payments accurately and resolving discrepancies.

The role requires strong Excel skills, attention to detail, and the ability to collaborate with cross-functional teams to ensure timely collections and accurate aging reporting.

Formación

• Associates degree in Accounting or Finance preferred, up to four years of related experience.
• Strong cash applications, collections, reconciliations, and aging processes knowledge.
• Excellent verbal and written communication with professional client interaction.

Responsabilidades

• Process cash applications via EFT, lockbox, credit cards, checks and wires with accuracy.
• Record and reconcile payments; generate payment links to customers.
• Respond to AR inquiries and resolve payment discrepancies.
• Research shortages and chargebacks and prepare documentation for disputes.
• Manage collections using aging reports and follow up on balances.
• Collaborate with internal teams to resolve billing issues and maintain cash flow.
• Assist with month-end/year-end close and AR-related tasks.

Conocimientos

Microsoft Excel

PivotTables

VLOOKUP/XLOOKUP

Communication skills

Time management

Analytical thinking

Team collaboration

Attention to detail

Educación

Associate degree in Accounting/Finance

Herramientas

Microsoft Excel

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Coordinator

Finance Full Time Support Jacksonville, FL, US

3 days ago Requisition ID: 1599

Position Summary:

Responsible for processing incoming payments, handling accounts receivable activities, including cash application, customer account reconciliation, collections, dispute resolution, and aging management. Ensures accurate and timely application of customer payments while proactively reducing outstanding receivables and supporting healthy cash flow.

Essential Job Functions & Responsibilities:

• Process cash applications EFT, Lockbox, Credit Cards, Checks and Wires while maintaining accurate account records.
• Record and reconcile credit card payments and maintain accurate payment reporting. Generate and send credit card payment links via email to customers to facilitate timely payment.
• Act as the primary responder for incoming calls related to accounts receivable.
• Research and resolve customer payment discrepancies, unapplied cash, deductions, and account issues.
• Research and compile documentation support for shortages and chargebacks for submission or dispute.
• Manage collections by reviewing aging reports and following up on outstanding balances.
• Collaborate with internal teams to address customer account and billing issues.
• Prepare account adjustments, reconciliations, statements, reports, and supporting documentation.
• Assist with month-end/year-end close and other accounts receivable processes.
• Scan AR documents into Meta Viewer.
• Support additional AR tasks and administrative duties as needed.

Education and Experience Requirements:

Associates degree with emphasis in Accounting or Finance preferred. Plus, up to four years of relevant experience, preferably in a consumer goods accounts receivable environment and a strong understanding of cash applications, collections, reconciliations, and aging processes.

Skills Required:

Must have excellent verbal and written communication skills, with a demonstrated ability to professionally influence positive resolutions and outcomes. Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis. Strong organizational and time-management skills, with the ability to effectively manage multiple accounts, priorities, and deadlines. Exceptional attention to detail, coupled with strong analytical and problem-solving skills. Ability to work independently while collaborating effectively with cross-functional teams.