Accounts Receivable Coordinator

ADP, Inc.; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Automatic Data Processing, Inc. seeks an Accounts Receivable Coordinator in Jacksonville to manage cash applications, customer payments, and aging, ensuring accurate posting and healthy cash flow.

Responsibilities include reconciliations, collections, dispute resolution, and collaboration with internal teams. Strong Excel skills (PivotTables, VLOOKUP/XLOOKUP) and excellent communication are essential for success and timely month-end close.

Qualifications

• Associates degree with emphasis in Accounting or Finance preferred.
• Up to four years of relevant experience in consumer goods accounts receivable.
• Strong cash applications, collections, reconciliations, and aging processes.

Responsibilities

• Process cash applications EFT, Lockbox, Credit Cards, Checks and Wires while maintaining accurate account records.
• Record and reconcile credit card payments and maintain accurate payment reporting; generate and send payment links.
• Act as the primary responder for incoming calls related to accounts receivable.
• Research and resolve customer payment discrepancies, unapplied cash, deductions, and account issues.
• Research and compile documentation support for shortages and chargebacks for submission or dispute.
• Manage collections by reviewing aging reports and following up on outstanding balances.
• Collaborate with internal teams to address customer account and billing issues.
• Prepare account adjustments, reconciliations, statements, reports, and supporting documentation.
• Assist with month-end/year-end close and other accounts receivable processes.
• Scan AR documents into Meta Viewer.
• Support additional AR tasks and administrative duties as needed.

Skills

Communication

Excel

PivotTables

VLOOKUP/XLOOKUP

Data analysis

Time management

Attention to detail

Cross-functional collaboration

Independence

Education

Associates degree in Accounting or Finance

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Coordinator

Finance Full Time Support Jacksonville, FL, US

Position Summary:

Responsible for processing incoming payments, handling accounts receivable activities, including cash application, customer account reconciliation, collections, dispute resolution, and aging management. Ensures accurate and timely application of customer payments while proactively reducing outstanding receivables and supporting healthy cash flow.

Essential Job Functions & Responsibilities:

• Process cash applications EFT, Lockbox, Credit Cards, Checks and Wires while maintaining accurate account records.
• Record and reconcile credit card payments and maintain accurate payment reporting. Generate and send credit card payment links via email to customers to facilitate timely payment.
• Act as the primary responder for incoming calls related to accounts receivable.
• Research and resolve customer payment discrepancies, unapplied cash, deductions, and account issues.
• Research and compile documentation support for shortages and chargebacks for submission or dispute.
• Manage collections by reviewing aging reports and following up on outstanding balances.
• Collaborate with internal teams to address customer account and billing issues.
• Prepare account adjustments, reconciliations, statements, reports, and supporting documentation.
• Assist with month-end/year-end close and other accounts receivable processes.
• Scan AR documents into Meta Viewer.
• Support additional AR tasks and administrative duties as needed.

Education and Experience Requirements:

Associates degree with emphasis in Accounting or Finance preferred. Plus, up to four years of relevant experience, preferably in a consumer goods accounts receivable environment and a strong understanding of cash applications, collections, reconciliations, and aging processes.

Skills Required:

Must have excellent verbal and written communication skills, with a demonstrated ability to professionally influence positive resolutions and outcomes. Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis. Strong organizational and time-management skills, with the ability to effectively manage multiple accounts, priorities, and deadlines. Exceptional attention to detail, coupled with strong analytical and problem-solving skills. Ability to work independently while collaborating effectively with cross-functional teams.