Accounts Receivable Clerk

LMK Recruiting Solutions; New York (NY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Company holidays

Mentorship and hands-on training

Job summary

LMK Recruiting Solutions is assisting a New York City area construction firm in hiring a Construction Accounts Receivable & Payroll Administrator. This entry-level role blends project invoicing with weekly payroll tasks and offers hands-on training in NYC construction billing, subcontractor compliance, and payroll workflows.

You'll collect timesheets, enter hours, support compliance documentation, and help maintain accurate cost codes while coordinating with field staff and contractors.

Qualifications

• 1–2 years in accounts receivable, payroll, bookkeeping, or related admin work; construction exposure a plus.
• Strong math skills and keen eye for detail to catch errors early.
• Proficient communication; able to liaise with field crews and clients.

Responsibilities

• Accounts Receivable & Project Billing with training; prepare invoices and progress billings.
• Track subcontractor docs, lien waivers, COIs, and file compliance folders.
• Monitor AR aging and assist in payment follow-ups with clients.
• Enter hours and deductions in payroll system; support weekly pay cycle.
• Assist with onboarding and respond to staff questions about pay and time tracking.

Skills

Attention to detail

Numerical proficiency

Communication skills

Proactive learner

Tools

Microsoft Excel

Sage 100

Job description

Construction Accounts Receivable & Payroll Administrator

Location: New York City Metropolitan Area (On-Site) | Compensation: $55,000–$60,000/year | Level: Entry-Level / Junior (1–2 years experience)

About the Company

Our client is an established, fast-growing New York City construction firm with a robust pipeline of local projects. Known for their operational excellence and strong team culture, they are seeking a motivated professional to join their back-office financial operations team.

About the Role

We're looking for a Construction Accounts Receivable & Payroll Administrator to support the balance between project revenue collection and field team compensation. This is a great opportunity for someone early in their construction finance career who wants hands‑on training in the mechanics of NYC construction billing, subcontractor compliance, and weekly trade payroll — you'll be learning directly from experienced team members, not figuring it out alone. Prior exposure to a construction, contracting, or project-based office environment is a plus, but we're just as interested in detail‑oriented finance/accounting professionals who are eager to build specialized construction industry expertise.

Responsibilities

• Accounts Receivable & Project Billing (with training and support)
• Help prepare and format project invoices, AIA-style monthly progress billings, and Time & Material (T&M) billings under the guidance of senior team members
• Assist in tracking project compliance documentation — signed subcontracts, lien waivers, release forms, and Certificates of Insurance (COIs) — and help keep compliance folders organized
• Monitor accounts receivable aging reports and support outreach to clients on outstanding payments
• Help investigate and flag invoicing discrepancies, working alongside project managers and estimators to resolve them

Payroll Support & Timecard Administration

• Collect and review weekly timesheets from field crews and office staff, checking that hours are allocated to the correct cost codes and jobs
• Enter verified hours, overtime, and standard deductions into the payroll system as part of the weekly pay cycle, with oversight from senior payroll staff
• Support compilation of certified payroll reports, union benefit fund reporting, and workers' comp audit documentation
• Help facilitate new hire onboarding (W-4/I-9, direct deposit setup) and serve as a friendly point of contact for field staff questions about pay stubs and time tracking
• Maintain discretion and confidentiality with sensitive financial and personnel data

Qualifications

• 1–2 years of experience in accounts receivable, payroll, bookkeeping, or general office administration — construction industry exposure is a plus but not required

Required Skills

• Comfort with numbers and a strong eye for detail — you'll be catching missing signatures, mismatched paperwork, and math errors before they become bigger problems
• Working proficiency in Microsoft Excel (sorting, basic formulas); any exposure to Sage 100 or construction ERP systems is a bonus, not expected
• Professional, clear communication skills — you'll be talking with field supers, crews, and sometimes clients
• A proactive learner who’s comfortable asking questions and picking up new systems

Preferred Skills

• Prior exposure to a construction, contracting, or project-based office environment

Pay range and compensation package

Health insurance options

Paid Time Off (PTO) and paid company holidays

Direct mentorship and hands‑on training in specialized construction finance workflows — this role is designed to grow your skill set, not assume you already have it