Accounts Receivable Clerk

AppleOne Employment Services; San Diego (CA); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne Employment Services in San Diego, CA seeks an Accounts Receivable Clerk to own the full AR cycle, support order processing, and collaborate with Admin, Sales, and Service teams. This role builds efficient, paperless processes within a growing organization.

The right candidate will bring accuracy, proactive communication, and a strong accounting background to help daily operations. Direct-hire opportunity with competitive benefits.

Qualifications

• 4+ years of experience in accounts receivable or similar role.
• Proficiency with QuickBooks or equivalent ERP system.
• Strong knowledge of invoicing, payments, deposits, collections, and reconciliations.

Responsibilities

• Manage full-cycle accounts receivable including invoicing, posting payments, deposits, collections, and reconciliations.
• Process customer purchase orders from estimate through shipping documentation.
• Prepare and send invoices, verify receipts, and post transactions in an ERP system.
• Reconcile AR ledgers and investigate discrepancies in payments and accounts.
• Communicate professionally with customers about payment status and balances.
• Provide admin and accounting support to internal teams and maintain digital records.

Skills

Accounts Receivable

Invoicing

Collections

QuickBooks

ERP systems

Education

Associate's or Bachelor's degree

Tools

QuickBooks

ERP systems

Job description

Job Summary

We are seeking an experienced Accounts Receivable Clerk for a direct hire opportunity with a growing global manufacturing organization in San Diego, CA. This role is ideal for a detail-oriented accounting professional who enjoys owning the full accounts receivable cycle, supporting customer order processing, and working closely with administrative, sales, and service teams. The Accounts Receivable Clerk will play an important role in a newly developing administration department, helping build efficient processes in a paperless environment. This is a strong opportunity for someone who values stability, teamwork, supportive leadership, and the ability to make a direct impact on daily accounting operations. The right candidate will bring professionalism, accuracy, and a proactive approach to customer communication and financial recordkeeping.

Key Responsibilities

• Manage the full accounts receivable cycle, including customer purchase orders, invoicing, payments, deposits, collections, and account reconciliation.
• Process customer purchase orders from estimate stage through shipping documentation, ensuring accuracy and timely follow-through.
• Prepare and send customer invoices, verify payment receipts, and post transactions accurately in QuickBooks or a similar ERP system.
• Reconcile accounts receivable ledgers and investigate discrepancies related to payments, invoices, and customer accounts.
• Communicate professionally with customers regarding payment status, outstanding balances, and account questions.
• Provide administrative and accounting support to internal Admin, Sales, and Service teams while maintaining organized digital records.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $55,000 to $58,000 per year.
• Hourly equivalent provided: $25 to $28 per hour, depending on experience.
• Schedule: Monday through Friday, 7:00 AM to 4:00 PM.
• Benefits include health insurance, 401(k), paid time off, and parental leave.

Required Qualifications and Skills

• Manage full-cycle accounts receivable functions, including invoicing, posting payments, deposits, collections, and reconciliations.
• Process customer purchase orders and coordinate order documentation from estimate through shipping.
• Support multi-state sales tax reporting and communicate with internal departments to ensure smooth accounting operations.
• 4+ years of experience in an accounts receivable, accounting clerk, or similar role required.
• Proficiency with QuickBooks required, or strong experience with another ERP or accounting system.
• Strong knowledge of accounts receivable functions, payment processing, invoicing, reconciliations, and discrepancy resolution.
• Experience working with purchase orders and customer order documentation.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, along with internet browsers and general office technology.
• Basic understanding of accounting functions such as payroll, taxes, and sales tax reporting.
• Strong written and verbal communication skills with professional phone etiquette.
• Ability to work independently, manage multiple priorities, and remain organized in a fast-paced environment.
• High attention to detail, problem-solving ability, patience, and willingness to learn.
• Stable work history required.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience in a manufacturing, distribution, or product-based business environment.
• Experience supporting multi-state sales tax reporting.
• Prior experience in a paperless office or digital document management environment.
• Customer service or sales support experience in addition to accounting experience.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.