AR Specialist

AppleOne Employment Services; San Diego (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne Employment Services is hiring an AR Specialist in Escondido, CA to own the full AR cycle, handle invoicing, collections, and reconciliations. The role collaborates with sales, service, and accounting teams, ensuring accurate order processing and customer communications.

The ideal candidate has 4+ years in AR, experience with QuickBooks or equivalent ERP, and strong attention to detail. Manufacturing context a plus; full-time, direct-hire opportunity with competitive benefits.

Qualifications

• 4+ years in accounts receivable or similar role.
• Proficiency with QuickBooks or another ERP/accounting system.
• Strong knowledge of AR, invoicing, posting, reconciliations, and collections.
• Experience with purchase orders and customer order documentation.
• Proficiency with MS Office and internet tools.
• Basic understanding of payroll and taxes.
• Ability to handle multi-state sales tax reporting.

Responsibilities

• Manage full-cycle AR including POs, invoicing, posting, and reconciliation.
• Process POs from estimate to shipping with accuracy and follow-up.
• Prepare/send invoices, monitor collections, process deposits, maintain records.
• Investigate and resolve payment/invoice discrepancies and account questions.
• Communicate professionally with customers on payment status and balances.
• Support admin, sales, and service teams with documentation and filing.

Skills

Accounts receivable

Communication

Problem solving

Time management

Detail oriented

Education

Associate or Bachelor degree in accounting/finance

Tools

QuickBooks

ERP/accounting system

MS Office (Outlook, Word, Excel)

Job description

We are seeking an experienced AR Specialist for a direct hire opportunity with a growing global manufacturing company in Escondido, CA. This role is ideal for an accounts receivable professional who enjoys owning the full AR cycle, supporting customer order processing, preparing invoices, reconciling accounts, and communicating with customers and internal teams. The AR Specialist will join a collaborative administrative environment that partners closely with sales, service, and accounting teams. This is a great opportunity for someone who values stability, supportive leadership, positive teamwork, and the chance to contribute to a developing department within an established manufacturing setting.

Key Responsibilities

• Manage full-cycle accounts receivable functions, including customer purchase orders, invoicing, payment posting, and account reconciliation.
• Process customer purchase orders from estimate stage through shipping paperwork while ensuring accuracy and timely follow-up.
• Prepare and send customer invoices, monitor collections, process bank deposits, and maintain accurate financial records.
• Investigate and resolve discrepancies related to payments, invoices, customer accounts, and outstanding balances.
• Communicate professionally with customers regarding payment status, open invoices, and account questions.
• Support administrative procedures, filing, archiving, document organization, and coordination with admin, sales, and service teams.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $26 to $28 per hour, depending on experience.
• Schedule: Monday through Friday, 7:00 AM to 4:00 PM.
• Benefits include health insurance, 401(k), paid time off, and parental leave.

Required Qualifications and Skills

• 4+ years of experience in accounts receivable or a similar accounting support role.
• Proficiency with QuickBooks or another ERP/accounting system is required.
• Strong knowledge of accounts receivable functions, invoicing, payment posting, reconciliations, and collections.
• Experience working with purchase orders and customer order documentation.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, plus internet browser-based tools.
• Basic understanding of related accounting functions, including payroll and taxes.
• Ability to handle sales tax reporting support for multiple states.
• Strong written and verbal communication skills with professional phone etiquette.
• Excellent attention to detail, organization, multitasking, and problem-solving abilities.
• Ability to work independently, manage deadlines, and remain professional in high-pressure situations.
• Stable work history is strongly preferred.

Preferred Qualifications

• Associate’s or Bachelor’s degree in accounting, finance, business, or a related field.
• Experience in a manufacturing, distribution, or customer order processing environment.
• Experience supporting sales, service, or administrative teams in a fast-paced office setting.
• Prior experience with multi-state sales tax reporting.
• Customer service experience with a professional, solutions-focused communication style.

Equal Opportunity Employer / Disabled / Protected Veterans

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf