Accounts Receivable & Billing Specialist — Permian Basin

Ife Ndt, Llc; Odessa (TX); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

IFE NDT in Odessa, Texas, is seeking an Accounts Receivable Specialist / Billing to join our Finance team. The role focuses on issuing invoices, applying payments, and following up on collections in a full-time capacity.

Reporting to the Financial Controller, you will coordinate with internal teams to obtain missing documentation, reconcile accounts, and maintain accurate billing data. Prior AR/billing experience is preferred, with emphasis on detail and discretion.

Formación

• High school diploma or GED; an associate or bachelor’s degree in accounting/finance/business preferred.
• Three or more years in accounts receivable, billing, collections, or bookkeeping.
• Experience with invoicing, payment application, account reconciliation, and collections follow-up.
• Familiarity with accounting software, ERP systems, customer billing portals, and electronic records.
• Proficiency with Microsoft Excel, Outlook, Word, and Teams.
• Strong attention to detail, accuracy, organization, and time management.
• Professional written and verbal communication skills.
• Ability to manage multiple deadlines and work independently.
• Experience in oilfield services, industrial services, construction, transportation, or project-based industry is beneficial.

Responsabilidades

• Prepare and issue accurate customer invoices using field tickets, work orders, purchase orders, pricing agreements, and supporting documentation.
• Submit invoices through email, customer billing portals, and other required systems.
• Monitor accounts receivable aging and follow up on overdue balances, rejected invoices, and disputed charges.
• Communicate professionally with customers regarding payment status, billing discrepancies, and missing information.
• Record and apply customer payments accurately.
• Research and resolve unapplied payments, short payments, duplicate payments, credits, and account discrepancies.
• Reconcile customer accounts and assist with month-end accounts receivable reporting.
• Maintain accurate billing contacts, payment terms, portal information, and invoicing instructions.
• Coordinate with internal teams to obtain missing tickets, approvals, purchase orders, and billing documentation.
• Escalate delinquent accounts and unresolved billing concerns to the Financial Controller.
• Maintain organized financial records, protect confidential information, and follow internal controls.
• Identify opportunities to improve billing and collections processes.

Conocimientos

Attention to detail, accuracy, org., &

Educación

Associate or Bachelor’s degree in accounting/finance/business

Herramientas

Microsoft Excel

Outlook

Word

Teams

ERP systems

Descripción del empleo

IFE NDT in Odessa, Texas, is seeking an Accounts Receivable Specialist / Billing to join our Finance team. The role focuses on issuing invoices, applying payments, and following up on collections in a full-time capacity.

Reporting to the Financial Controller, you will coordinate with internal teams to obtain missing documentation, reconcile accounts, and maintain accurate billing data. Prior AR/billing experience is preferred, with emphasis on detail and discretion.