Accounts Receivable Associate

Fred Haas Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, vision & dental insurance

401K retirement savings plan

Vacation time

Holiday and sick leave

Training

Job summary

Fred Haas Toyota Country is seeking an Accounts Receivable Specialist to manage warranty payments, receivables, and related schedules. The role supports a fast-paced dealership accounting team with a focus on accuracy and proactive follow-up.

You will interact with internal departments and external vendors, ensuring timely postings and reconciliations, with opportunities to grow within dealership accounting.

Qualifications

• Automotive dealership accounting / A/R experience preferred.
• Familiarity with warranty, service contract, rebates, and reserve processes.
• Experience with dealership DMS systems (CDK, Reynolds & Reynolds, Dealertrack).
• Strong Excel and general computer skills.

Responsibilities

• Post warranty payments accurately and timely.
• Update and maintain A/R schedules.
• Reconcile rebates (factory, finance, and other programs).
• Handle all bank return items (NSF, returns, chargebacks).
• Reconcile Inventory We Owes and ensure items are cleared.
• Reconcile warranty statements monthly.
• Reconcile Parts statements at month-end.
• Reconcile monthly A/R statements from lenders, warranty companies, and vendors.
• Reconcile all dealer reserves.
• Post holdback statements and reconcile to the general ledger.

Skills

Accounts receivable

Excel

DMS systems

Communication

Detail oriented

Deadline driven

Tools

CDK

Reynolds & Reynolds

Dealertrack

Job description

Fred Haas Toyota Country is looking for a detail-oriented Accounts Receivable Specialist to manage our warranty, receivables, and related schedules.

About Us

We are a fast-paced, high-volume dealership with a strong reputation for taking care of our customers and our team. Our accounting office works closely with all departments, so you’ll be part of a collaborative, supportive environment where communication and teamwork matter. We value people who are proactive, organized, and proud of clean schedules and accurate work. We offer a stable work environment, opportunities to learn and grow in dealership accounting, and leadership that appreciates and recognizes strong performance.

Key Responsibilities

You will be responsible for, including but not limited to:

• Posting all warranty payments accurately and timely
• Updating and maintaining A/R schedules
• Reconciling all rebates (factory, finance, and other program rebates)
• Handling all bank return items (NSF, returns, chargebacks, etc.)
• Reconciling Inventory We Owes and ensuring items are completed and cleared
• Reconciling warranty statements each month
• Reconciling the Parts statement at month-end
• Reconciling monthly A/R statements from lenders, warranty companies, and vendors
• Reconciling all dealer reserves
• Posting holdback statements and reconciling to the general ledger

Qualifications

• Previous automotive dealership accounting / A/R experience preferred
• Familiarity with warranty, CIT, service contract, rebate, and reserve processes
• Experience with dealership DMS systems (CDK, Reynolds & Reynolds, Dealertrack, etc.) preferred
• Strong Excel and general computer skills preferred
• High attention to detail and strong follow-up skills
• Ability to thrive in a fast-paced, deadline-driven environment
• Strong communication skills when working with internal departments and outside vendors/lenders

What We Offer

• Benefits package
• Competitive pay
• Fast-paced, team-oriented culture
• Stable, long-term opportunity in dealership accounting
• Supportive management and opportunities to expand your skills

• medical, vision and dental insurance
• 401K retirement savings plan
• Vacation time
• holiday and sick leave
• training

Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.