Billing Clerk

Fred Haas Companies; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401K plan

Vacation time

Continuing education

Job summary

Fred Haas Toyota Country in Houston is seeking a detail-oriented Billing Clerk to own the accuracy of every deal that moves through the store. You will bill retail, lease, and wholesale deals daily in the DMS and post costs, gross, and reserve accurately.

The role requires prior dealership experience in deal billing, F&I administration, or dealership accounting, plus solid Excel skills and DMS knowledge. You will collaborate with F&I managers to resolve discrepancies and support month-end close.

Qualifications

• Prior dealership experience in deal billing, F&I administration, or dealership accounting.
• Working knowledge of a dealership DMS (Reynolds & Reynolds, CDK, etc.).
• Understanding of front-end and back-end gross, reserve, rebates, and trade payoffs.
• Strong attention to detail and the discipline to keep schedules clean.
• Clear, professional communication with F&I managers, lenders, and customers.
• Solid Excel skills; high school diploma or equivalent; accounting coursework a plus.

Responsibilities

• Bill retail, lease, and wholesale deals daily in the DMS; post costs, gross, and reserve accurately.
• Review deal jackets for complete and compliant paperwork: contracts, disclosures, rebate and incentive documentation, trade payoffs, insurance.
• Verify trade payoff amounts, process payoff checks, and confirm lien releases.
• Post F&I products — service contracts, GAP, maintenance plans — and reconcile to the provider schedules.
• Maintain and reconcile vehicle receivable, CIT, Inventory, We Owes and related schedules; clear aged items.
• Work directly with F&I managers and the sales desk to resolve discrepancies before they age.
• Support title and registration processing, including out-of-state transactions.
• Assist with month-end close as it relates to deal accounting.

Skills

Deal billing

F&I administration

Dealership accounting

DMS knowledge

Excel skills

Communication skills

Education

High school diploma

Accounting coursework

Tools

Reynolds & Reynolds

CDK

Job description

Fred Haas Toyota Country is a high-volume Toyota dealership in Houston looking for a detail-orientedBilling Clerk to join our accounting office. You'll own the accuracy of every deal that moves through the store.

Billing Clerk

Job Responsibilities

• Bill retail, lease, and wholesale deals daily in the DMS; post costs, gross, and reserve accurately
• Review deal jackets for complete and compliant paperwork: contracts, disclosures, rebate and incentive documentation, trade payoffs, insurance
• Verify trade payoff amounts, process payoff checks, and confirm lien releases
• Post F&I product sales — service contracts, GAP, maintenance plans — and reconcile to the provider schedules
• Maintain and reconcile vehicle receivable, CIT, Inventory, We Owes and related schedules; clear aged items
• Work directly with F&I managers and the sales desk to resolve discrepancies before they age
• Support title and registration processing, including out-of-state transactions
• Assist with month-end close as it relates to deal accounting

What We're Looking For

• Prior dealership experience is required — specifically in deal billing, F&I administration, or dealership accounting
• Working knowledge of a dealership DMS; Reynolds & Reynolds, CDK, etc.
• Understanding of dealership deal structure: front-end and back-end gross, reserve, chargebacks, rebates, and trade payoffs
• Strong attention to detail and the discipline to keep schedules clean rather than letting items age
• Ability to communicate clearly and professionally with F&I managers, lenders, and customers
• Solid Excel skills
• High school diploma or equivalent; accounting coursework a plus

Physical Demands

• Sit for extended periods while working at a computer
• Use a computer, keyboard, calculator, and standard office equipment for most of the workday
• Read and review documents and data on screens and paper for long periods
• Occasionally stand, walk, bend, and reach
• Occasionally lift and carry up to 10 pounds (deal jackets, file boxes, and supplies)
• Work mainly in an office setting, with occasional outdoor exposure to heat and weather during lot inventory checks
• Work in a fast-paced environment with daily and month-end deadlines

Benefits include medical, vision and dental insurance, 401K retirement savings plan, Vacation time, holiday and sick leave, company paid continuing education and training. Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.