Accounting Clerk

Fred Haas Companies; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401K retirement plan

Paid vacation

Paid holidays

Sick leave

Continuing education

Job summary

Fred Haas Toyota Country in Houston seeks a detail-oriented Accounting Clerk to support daily operations across sales, service and parts. This entry-level role offers hands-on learning of dealership accounting from the ground up in a fast-paced environment.

Responsibilities include posting invoices, reconciling ledgers, managing inventory-related transactions, and supporting month-end close. The position requires a high school diploma and at least one year of accounting or bookkeeping

Qualifications

• 1+ year of accounting or bookkeeping experience
• Working knowledge of debits, credits, and account reconciliation
• Proficiency in Excel (lookups, basic formulas, sorting and filtering)
• Strong attention to detail and the ability to meet daily and month-end deadlines
• Clear communication and comfort working with sales, F&I, and office staff
• High school diploma or equivalent required

Responsibilities

• Post new vehicle invoices and set up units in inventory
• Process used vehicle purchases from auctions, private parties, and other sources, including payoffs and title documentation
• Process incoming and outgoing dealer trades, including floorplan payoffs and receipt of funds
• Process wholesale transactions and confirm proceeds are received and inventory is relieved
• Post product cancellations
• Reconcile factory, floorplan, auction, and vendor statements to the general ledger
• Reconcile new and used vehicle inventory schedules and research out-of-balance items
• Support floorplan audits and month-end close
• Maintain organized deal and inventory records in line with retention requirements
• Track and follow up on contracts in transit and factory receivables
• Reconcile GL schedules and research aged or out-of-balance items
• Assist with other accounting projects as needed

Skills

Accounting knowledge

Excel proficiency

Attention to detail

Communication skills

Time management

Education

High School Diploma

Tools

Microsoft Excel

Job description

Fred Haas Toyota Country is a high-volume Toyota dealership in Houston looking for a detail-oriented General Accounting Clerk to join our accounting office. This role supports daily accounting operations across sales, service, and parts, and is a strong fit for someone who wants to learn dealership accounting from the ground up.

Accounting Clerk

Job Responsibilities

• Post new vehicle invoices and set up units in inventory
• Process used vehicle purchases from auctions, private parties, and other sources, including payoffs and title documentation
• Process incoming and outgoing dealer trades, including floorplan payoffs and receipt of funds
• Process wholesale transactions and confirm proceeds are received and inventory is relieved
• Post product cancellations
• Reconcile factory, floorplan, auction, and vendor statements to the general ledger
• Reconcile new and used vehicle inventory schedules and research out-of-balance items
• Support floorplan audits and month-end close
• Maintain organized deal and inventory records in line with retention requirements
• Track and follow up on contracts in transit and factory receivables
• Reconcile GL schedules and research aged or out-of-balance items
• Assist with other accounting projects as needed

What We're Looking For

• 1+ year of accounting or bookkeeping experience
• Working knowledge of debits, credits, and account reconciliation
• Proficiency in Excel (lookups, basic formulas, sorting and filtering)
• Strong attention to detail and the ability to meet daily and month-end deadlines
• Clear communication and comfort working with sales, F&I, and office staff
• High school diploma or equivalent required

Preferred

• Automotive dealership accounting experience preferred.
• Experience with Reynolds & Reynolds (ERA-IGNITE), CDK or another dealer management system

Physical Demands

• Sit for extended periods while working at a computer
• Use a computer, keyboard, calculator, and standard office equipment for most of the workday
• Read and review documents and data on screens and paper for long periods
• Occasionally stand, walk, bend, and reach
• Occasionally lift and carry up to 10 pounds (deal jackets, file boxes, and supplies)
• Work mainly in an office setting, with occasional outdoor exposure to heat and weather during lot inventory checks
• Work in a fast-paced environment with daily and month-end deadlines

Benefits include medical, vision and dental insurance, 401K retirement savings plan, Vacation time, holiday and sick leave, company paid continuing education and training. Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.