Accounts Receivable Admin Specialist

Key Works; Seattle (WA); On-site; USD 36,000 - 39,000; Full time

Job summary

Key Works in Seattle seeks an administrative professional to ensure smooth front office operations, support data entry, financial reporting, and AR processes. You will help maintain accurate records and assist with daily office tasks.

Responsibilities include invoicing, payments processing, monthly close support, and coordinating shipments. Strong MS Office, organization, and communication are essential for success in this role.

Qualifications

• High School Diploma or equivalent is required; AA in business or accounting preferred.
• 1 year of administrative experience in a business setting or equivalent.
• Experience in bookkeeping, accounts receivable and related accounting work.

Responsibilities

• Manage accounts receivable processes: invoicing, payments, reports, and delinquent follow-up.
• Maintain accurate AR records and prepare daily, weekly, monthly AR reports.
• Collaborate with Managers and Accounting for timely financial reporting.
• Assist with monthly closing and provide front desk and office coverage as needed.
• Prepare shipping documents and coordinate outbound shipments.
• Update systems with shipment information and resolve discrepancies.
• Provide general administrative support and handle data entry tasks.

Skills

Customer service

Time management

Attention to detail

Confidentiality

MS Office / Excel

Oral & written communication

Attendance reliability

Education

High School Diploma or equivalent

AA degree in business or accounting preferred

Job description

Key Works in Seattle seeks an administrative professional to ensure smooth front office operations, support data entry, financial reporting, and AR processes. You will help maintain accurate records and assist with daily office tasks.

Responsibilities include invoicing, payments processing, monthly close support, and coordinating shipments. Strong MS Office, organization, and communication are essential for success in this role.