Accounts Receivable Specialist

Emergent Staffing; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Emergent Staffing is seeking an Accounts Receivable Specialist for a direct-hire role in Seattle, WA. You will manage daily AR operations, apply payments, resolve discrepancies, and support month-end close, billing, and reporting while ensuring accurate records.

The candidate should have AR experience, strong Excel skills, and attention to detail, with the ability to handle high-volume transactions and collaborate with cross-functional teams to drive process improvements.

Job description

**This is a direct hire with one of our clients in Seattle, WA. This role will report onsite M-F with occasional work remotely on Fridays at the managers discretion. Applicants must be authorized to work in the U.S. without sponsorship.**

Our client is seeking a detail-oriented and experienced Accounts Receivable Specialist to support daily accounts receivable operations, customer account management, collections, reconciliations, billing activities, and month-end close processes. This role is ideal for an accounting professional who thrives in a fast-paced environment, enjoys solving problems, and is committed to maintaining accurate financial records while identifying opportunities for process improvement.

The successful candidate will be highly organized, able to manage multiple priorities independently, and comfortable collaborating with internal teams and external customers to resolve account-related issues.

The ideal candidate is a dependable accounting professional who takes ownership of their work and enjoys solving problems. They are comfortable managing large volumes of transactions, researching discrepancies, communicating with customers, and balancing routine responsibilities with urgent requests. They are also driven to improve processes, increase efficiency, and contribute to the success of the accounting team.

Responsibilities

Accounts Receivable & Customer Account Management

• Post and apply customer payments, deposits, credits, debits, refunds, and account adjustments.

• Review remittance information and research discrepancies to ensure timely and accurate payment application.

• Monitor customer accounts and aging reports, conduct collection activities, and communicate with customers regarding outstanding balances.

• Escalate delinquent accounts as needed and assist in resolving payment issues.

• Manage customer inquiries related to billing, payments, credits, and account activity.

• Process customer claims, returns, refunds, and credits in accordance with established procedures and timelines.

Reconciliations & Reporting

• Reconcile accounts receivable activity across multiple systems and platforms.

• Research discrepancies and post appropriate corrections and adjustments.

• Maintain accurate documentation and support records for all AR transactions.

• Ensure transactions are properly coded and recorded.

Billing & Month-End Support

• Assist with invoice processing and customer communications.

• Ensure invoices are accurately recorded and delivered.

• Support month-end close activities by verifying AR transactions, processing credits and refunds, and maintaining required reporting documentation.

Cross-Functional Support

• Partner with Accounting, Sales, Customer Service, Warehouse, and other departments to resolve account issues and maintain accurate records.

• Provide backup support for Accounts Payable functions, including invoice processing, purchase order matching, payment processing, and vendor documentation.

• Identify and recommend improvements to processes, controls, reporting, and overall operational efficiency.

Required Qualifications

• Previous Accounts Receivable experience in an accounting or finance environment.

• Strong Microsoft Excel skills and experience working with financial data and reconciliations.

• Exceptional attention to detail and strong analytical problem-solving abilities.

• Ability to prioritize competing deadlines and manage a high-volume workload.

• Self-motivated, organized, and proactive with a process-improvement mindset.

• Ability to adapt quickly to changing systems, processes, and business priorities.

• Strong written and verbal communication skills.

• Ability to work independently and collaboratively with cross-functional teams.

• Solid understanding of accounting principles and transaction accuracy.

Preferred Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or a related field.

• Two or more years of related accounting experience.

• Experience with Microsoft Dynamics GP.

• Previous Accounts Payable experience.

• Familiarity with General Ledger processes and financial reporting impacts of AR/AP transactions.

• Experience working with ERP systems, payment platforms, e-commerce transactions, reconciliations, and month-end close activities.

Our Vetting Process

At Emergent Staffing, we work hard to find those who are the right fit for our clients. Here are the steps of our vetting process for this position:

1. Application (5 minutes)

2. Online Assessment (40-60 minutes)

3. Recruiter Video Interview (30-45 minutes)

4. Initial Manager Interview (30-45 minutes)

5. Final Onsite Interview (60 minutes)

6. Job Offer!

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