Accounts Receibable Specialist

DB Marshall Co; Grand Prairie (TX); Hybrid; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Life insurance

Short-term disability

Voluntary long-term disability

Paid PTO

401(k) match and vesting

Holiday pay

Parental bonding time

Tuition reimbursement

Employee referral program

Service milestone recognition

Job summary

J MAR’s client in Grand Prairie, TX is seeking an experienced Accounts Receivable Specialist for a hybrid schedule (2 days in office, 3 days remote). The role is full-time and hourly, commensurate with skills and experience.

The AR Specialist will manage full-cycle AR activities with a focus on cash posting, payment application, and customer account servicing, collaborating with the AR Credit & Collections Specialist to resolve discrepancies and support timely collections.

Qualifications

• 5+ years of accounts receivable experience with hands-on cash posting and payment application.
• Full-cycle AR experience including customer account maintenance, payment research, and discrepancy resolution.
• Experience processing payments via ACH, check, and credit card.
• Strong customer service and communication skills with exceptional attention to detail.
• Proficiency with Microsoft Office and ERP systems; ability to work independently.

Responsibilities

• Post and apply daily customer payments via ACH, check, and credit card to invoices.
• Research and resolve unapplied cash and payment discrepancies.
• Respond to inquiries regarding invoices, payments, and balances.
• Review invoices, activity, and statements for accuracy.
• Monitor AR aging and coordinate with the AR specialist to resolve balances.
• Collaborate with branches, sales, customers, and accounting to resolve discrepancies.
• Maintain accurate customer records and supporting AR files.
• Assist with reconciliations, audits, and AR controls.

Skills

Accounts receivable

Cash posting

Payment application

Customer service

Excel

Outlook

ERP systems

Attention to detail

Team collaboration

Education

High school diploma or GED

Accounting or business education preferred

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

ACCOUNTS RECEIVABLE SPECIALIST

Grand Prairie, Texas | Hybrid Work Schedule (2 Days in Office/3 Days Remote)

Full-Time & Direct Hire Role | Hourly Rate Commensurate with Skills & Experience

J MAR’s client, a leading wholesale distributor of HVACR equipment, parts, and supplies, seeks an experienced Accounts Receivable Specialist to join their team. The client is a multi-billion-dollar industry leader with over 470 distributor branches and 6 distribution centers throughout North America. Although based in DFW, this position supports several Houston-area branches.

The AR Specialist will manage full-cycle accounts receivable activities with a strong emphasis on cash posting, payment application, and customer account servicing. This position works closely with the AR Credit & Collections Specialist to resolve account discrepancies and support timely collections.

Responsibilities

• Post and apply daily customer payments received via ACH, check, and credit card to the appropriate accounts and invoices.
• Research and resolve unapplied cash, payment discrepancies, and customer account issues.
• Respond to customer inquiries regarding invoices, payments, account balances, and statements.
• Review customer invoices, account activity, and monthly statements for accuracy.
• Monitor AR aging reports and coordinate with the AR Credit & Collections Specialist to resolve outstanding balances.
• Collaborate with branch personnel, sales teams, customers, and accounting staff to resolve account discrepancies.
• Maintain accurate customer account records, payment documentation, and supporting AR files.
• Assist with account reconciliations, audits, and other departmental responsibilities while ensuring compliance with established AR policies and internal controls.

Qualifications

• High school diploma or GED required; additional education in accounting or business preferred.
• 5+ years of accounts receivable experience, including strong hands‑on cash posting and payment application skills.
• Full-cycle AR experience, including customer account maintenance, payment research, and discrepancy resolution.
• Experience processing payments via ACH, check, and credit card.
• Strong customer service, communication, organizational, and problem‑solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel and Outlook, and experience with accounting or ERP systems.
• Ability to work independently, manage competing priorities, and collaborate effectively within a team.
• Must successfully complete required criminal, credit, and drug screenings.

Benefits Overview

• Employer‑subsidized medical, dental, and vision plans.
• Employer‑paid life insurance and short‑term disability.
• Voluntary long‑term disability, accident, critical illness, and hospital indemnity insurance.
• Competitive Paid Time Off (PTO).
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting.
• Holiday pay – 7.5 holidays per year.
• Paid Parental Bonding Time.
• Tuition reimbursement.
• Employee referral bonus program.
• Employee service milestone recognition program.