Accounts Payables & Expense Specialist

Rockwell-Group; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Rockwell Group in New York seeks an AP and Expense Coordinator to join the Accounting team and help manage payables, card program administration, and expense reviews in a fast-paced studio environment.

The role requires strong Excel skills, attention to detail, and excellent communication, with responsibilities spanning invoice processing, vendor management, and client billing to ensure timely payments.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or business administration.
• 2+ years experience in accounting, T&E management, or corporate card administration.
• Proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) and familiarity with ERP/expense software (SAP, Oracle, Concur).
• High ethical standards with discretion handling sensitive data.

Responsibilities

• Assist with coordinating and gathering approved vendor/consultant invoices for processing.
• Process and review invoices per payment terms (weekly).
• Manage vendor records and ensure banking information is current.
• Schedule and process payments (checks, ACH, transfers) to avoid late fees.

Skills

Interpersonal communication

Attention to detail

Ethics and discretion

Organizational skills

Education

Associate or bachelor’s degree in accounting, finance, or business administration

Tools

Excel

Deltek Vantagepoint

SAP

Oracle

Concur

Job description

Rockwell Group in New York seeks an AP and Expense Coordinator to join the Accounting team and help manage payables, card program administration, and expense reviews in a fast-paced studio environment.

The role requires strong Excel skills, attention to detail, and excellent communication, with responsibilities spanning invoice processing, vendor management, and client billing to ensure timely payments.