Accounts Payable & Vendor Ops Specialist

Stetson University; Town of Florida (NY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Stetson University is seeking an Accounting Specialist to support the finance department with processing invoices, maintaining vendor records, and ensuring timely payments. The role requires strong attention to detail and the ability to work with ERP systems in a university setting.

The position is hybrid, with flexibility for after-hours work and potential travel. Ideal candidates have 0–2 years of accounting or office experience and a high school diploma, with an associate degree preferred.

Qualifications

• Requires high school diploma; an associate degree preferred.
• 0–2 years accounting or office experience.
• Commitment to inclusive excellence and collaboration in a university setting.
• Experience in higher education or non-profit setting is ideal.

Responsibilities

• Process invoices, check requests, and reimbursements.
• Verify coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receipts.
• Maintain vendor files and assist with vendor onboarding.
• Respond to basic vendor inquiries.
• Help resolve invoice discrepancies.
• Assist with digital document management (scanning, indexing).
• Support month-end tasks such as invoice accruals.
• Reconcile basic financial data.
• Perform other accounting duties and special projects as assigned by direct supervisor.

Skills

Attention to detail

Customer service mindset

Repetitive task handling

Clear vendor communication

Basic Excel

ERP software

Equity and inclusion

Education

High school diploma

Associate’s degree preferred

Tools

Ellucian Banner

Argos

Accounting software

Job description

Stetson University is seeking an Accounting Specialist to support the finance department with processing invoices, maintaining vendor records, and ensuring timely payments. The role requires strong attention to detail and the ability to work with ERP systems in a university setting.

The position is hybrid, with flexibility for after-hours work and potential travel. Ideal candidates have 0–2 years of accounting or office experience and a high school diploma, with an associate degree preferred.