Part-Time Accounting Specialist, Accounts Payable

Western Michigan University Homer Stryker M.D. School of Medicine; Kalamazoo (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Western Michigan University HomerStrykerM.D. School of Medicine is seeking an Accounts Payable Specialist to join our accounting team, handling day-to-day AP operations, processing vendor invoices and staff expense reports, and ensuring compliance with internal financial policies.

The role requires cross-functional communication and accuracy within our ERP system, with duties including PO verification, invoice entry, vendor communications, expense processing, and ad-hoc financial reporting.

Responsibilities

• Accounts Payable & Vendor Management
• Invoice & Payment Processing: Review purchase orders, invoices, and supporting documentation to ensure compliance; enter approved vendor invoices into the accounting ERP system.
• Discrepancy Resolution & Vendor Communication: Contact vendors for missing bills, resolve invoice discrepancies, and assist with the electronic delivery of vendor statements.
• Expense & Travel Management: Review and process employee expense reports and travel requests, ensuring adherence to policy guidelines, budget limits, and proper documentation standards.
• Purchase Order & Budget Support: Verify account numbers on purchase orders, assist with annual recurring PO renewals, analyze usage costs, and report significant budget variances.
• Internal Customer Support: Provide guidance and support to internal staff regarding purchasing, invoicing, and expense policies.
• Inventory & Asset Support: Conduct physical inventories of fixed assets and storeroom items as needed.
• Special Projects & Continuous Improvement: Complete ad-hoc financial reports.
• Serve as operational back-up for receiving at the Oakland location.
• Continuous Learning: Stay informed on new technologies, software updates, and organizational policy or procedure revisions.
• Ability to work on weekends and evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Job description

Western Michigan University HomerStrykerM.D. School of Medicine is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. In this role, you will manage day-to-day accounts payable operations, process vendor invoices and employee expense reports, and ensure compliance with internal financial policies and procedures. The ideal candidate excels at cross-functional communication, problem-solving invoice discrepancies, and maintaining accuracy within our ERP system.

DUTIES AND RESPONSIBILITIES

• Accounts Payable & Vendor Management
• Invoice & Payment Processing: Review purchase orders, invoices, and supporting documentation to ensure compliance; enter approved vendor invoices into the accounting ERP system.
• Discrepancy Resolution & Vendor Communication: Contact vendors for missing bills, resolve invoice discrepancies, and assist with the electronic delivery of vendor statements.
• Expense & Travel Management: Review and process employee expense reports and travel requests, ensuring adherence to policy guidelines, budget limits, and proper documentation standards.
• Purchase Order & Budget Support: Verify account numbers on purchase orders, assist with annual recurring PO renewals, analyze usage costs, and report significant budget variances.
• Internal Customer Support: Provide guidance and support to internal staff regarding purchasing, invoicing, and expense policies.
• Inventory & Asset Support: Conduct physical inventories of fixed assets and storeroom items as needed.
• Special Projects & Continuous Improvement: Complete ad-hoc financial reports.
• Serve as operational back-up for receiving at the Oakland location.
• Continuous Learning: Stay informed on new technologies, software updates, and organizational policy or procedure revisions.
• Ability to work on weekends and evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.